Job Description

We are seeking a highly organized and polished Administrative Coordinator to join a professional real estate division within a well-known organization. This role is ideal for someone who thrives in a structured, fast-paced office environment and has demonstrated success in a front-facing administrative role.
Why Join Our Client:
- Collaborative team culture with strong mentorship from an Executive Assistant
- Exposure to high-level meetings and board reporting
- Stable 6-month contract with the potential for permanent hire
Key Responsibilities:
- Welcome clients and visitors for in-office meetings
- Handle access card issuance and new hire onboarding
- Coordinate travel bookings and manage boardroom scheduling
- Process high volume of invoices (approval routing - no accounting required)
- Prepare and support documentation for board meetings
- Assist in formatting presentations and compiling board materials with the EA
- Take minutes for internal meetings, including real estate-focused discussions
- Manage general office supplies and maintain front desk coverage (in rotation)
- Support expense report processing
- Liaise with vendors and internal stakeholders as needed
Requirements:
- Minimum 1+ year of experience as an Administrative/Executive Assistant
- Hands-on experience with calendar management, expense handling, and invoice processing
- Skilled in meeting coordination, boardroom booking, and preparation
- Proficiency in French (bilingual an asset)
Please send your resume in Word format to Tanveer Sodhi at tanveer.sodhi@quantum.ca.
REFER AND EARN A $50 GIFT CARD! For more details, click here.
Services de Gestion Quantum Ltee
Depuis sa fondation a Montreal en 1968, Quantum a acquis une renommee enviable et est devenue le partenaire de ressources humaines de choix des entreprises privees ou du domaine public. Notre mission d'excellence et notre engagement indefectible...