Job Description

Company Description

Ayming Canada

is part of a leading international Business Performance Consulting Group, with over

1,600 employees

across

14 countries

. Our Canadian offices operate with a dynamic start-up spirit, offering the best of both worlds--global support and local expertise.


Join our human-sized company based in

Toronto, Montreal, Vancouver and Calgary

where your contribution adds significant value. Whether you're looking to thrive professionally or personally, it's time to go

#FurtherTogether

!

Executive Assistance to the Managing Director :

Manage and organize all of the Managing Director's activities, including meetings, calls, agendas, appointments, and travel arrangements. Take notes during meetings and provide attendees with detailed summaries afterward. Ensure the Managing Director's expenses are submitted monthly by proactively collecting and requesting receipts, entering expenses into the database, and preparing reports for submission. Ensure invoices for corporate VISA charges are submitted to the accounting department. Prepare and organize presentations for leadership meetings, business reviews, and other internal or external meetings. Plan, schedule, and coordinate logistics for company-wide team events, lunches, or dinners.

Office Management :

Monitor office supply inventory and place orders as needed. Serve as the main point of contact for office-related vendors, building management, maintenance, telecom services, shipments, and deliveries. Assist HR and Marketing with corporate events, contests, and conferences as needed. Manage the corporate gift card account and distribute funds to the team as required. Ensure all common areas remain clean and organized.

Support for SR&ED/Grants Departments :

New Signings Management: Update delivery engagement details, create milestones in Kimble, and assign ownership for each engagement. P5 Validation: Generate monthly reports on newly created opportunities in Kimble, validate Salesforce P5 values, and review them with the manager for accuracy. Forecasting & Benchmarking: Track milestone completion and invoicing through monthly reports to support financial planning and meetings. Ensure all data is accurate. Ownership & Approval Rights: Generate reports on delivery elements to confirm accurate approval rights as new elements are added. Data Maintenance: Regularly review and clean Kimble data to maintain accuracy. Marketing & Lead Generation Support: Extract and merge data from Salesforce and Kimble to create targeted lead generation lists and support Pardot marketing campaigns.

Qualifications

You have:

Minimum 5 years of administrative experience in a professional, client- service driven and fast-paced environment. Demonstrated aptitude to prioritize tasks based on comparative importance and urgency. Outstanding communication skills both written and verbal. Ability to work with minimal supervision and direction. Excellent knowledge of Microsoft Office use (Word, Excel, PowerPoint) Able to manage multiple deadlines and tasks simultaneously. Excellent organizational skills. Ability to work with and manage confidential information. Take the lead attitude, thinks ahead by proactively anticipating future needs and works independently.

Additional Information

HR Policy :

Unleash your potential

with our Ayming Academy and Ayming Digital Academy!

Grow your career

with our tailored support programs, My Professional Journey or MoveWithUS*.

Work your way

: enjoy flexibility, inspiring and friendly spaces, with a up to 100 remote days per year.

Connect and celebrate

through events and gatherings all year round (Webinars, "Coffee With" etc..)

What will you benefit from ?

We strive to offer an

ideal work environment

for our employees - Ayming Canada is proud to announce that we have been certified

Great Place to Work

after an extensive and independent analysis conducted by Great Place to Work Institute Canada. Globally established brand where you can

grow your career

and

make a meaningful impact

.

Autonomy

, balanced with a strong level of

support and collaboration

.

Flexibility -

work from home 3 days/week, and 1 month from anywhere in the world.

Excellent base salary

, with

high earning potential

in bonuses, benefits, etc. We offer

personal days, extra holidays, and half-day Fridays

all summer long.

Excellent benefits package

with 100% of employee benefits covered by the company.

Competitive retirement plan

with employer contribution (RRSP)

Ready to take your Next Step?

At Ayming,

it's your talents, passions, and personality that make the real difference

. If you're driven by curiosity and eager to grow, we encourage you to

apply

. What matters most is your potential to thrive with us.

We are proud to be an

Equal Opportunity Employer, committed to building a diverse and inclusive workplace.

Come as you are--your unique perspective is valued here.



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