Job Description

About the Role

We're looking for an

experienced, detail-oriented, and proactive Legal Assistant & Office Manager

to join our growing law firm. In this role, you'll be the backbone of our operations -- supporting our lawyers and clerks with both administrative and legal tasks, managing the day-to-day running of the office, and ensuring everything runs smoothly from intake to closing.

If you're highly organized, thrive in a fast-paced environment, and take pride in doing things efficiently and accurately, we'd love to hear from you.

What You'll Do

Administrative Support

Handle client intake, prepare retainer agreements, complete ID verification, and perform conflict checks. Manage daily communications including phone calls, emails, and correspondence. Schedule and coordinate meetings, deadlines, and key dates for lawyers. Manage the ongoing flow of the firm's files. Ensuring all documents are properly named, executed, and recorded as required. Maintain file checklists and keep lawyers updated on file progress. Coordinate with lawyers and accounting to track all payables and receivables in

Clio

(our practice management system) and assist with invoicing, payment processing, and maintaining accurate financial records. Track Continuing Professional Development (CPD) hours and register lawyers for relevant courses as requested. Assist in ensuring compliance with firm policies, LSO rules, and confidentiality requirements.

Office Management

Handle incoming and outgoing mail and courier packages. Keep the office running smoothly -- managing office, kitchen and miscellaneous supplies.

Legal Assistance

Assist with drafting and formatting legal documents. Prepare and organize closing documents, communicate with clients and lenders, and assist with execution packages. Maintain and update corporate minute books and related records. Keep client files accurate, organized, and up to date.

What We're Looking For

2-3 years of experience

in a

corporate/commercial/real estate law firm

(required). Strong administrative or office management experience in a legal environment. Proficiency with

Microsoft Office

(Word, Excel, Outlook);

Clio

experience is a plus. Excellent communication skills -- both written and verbal. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. A proactive attitude, willingness to learn, and a team-first mindset.

Why Join Us

Work directly with experienced lawyers on complex and rewarding files. Be part of a supportive, collaborative team environment. Opportunities for professional growth and development. Competitive compensation based on experience.
Job Type: Full-time

Pay: $40,000.00-$60,000.00 per year

Benefits:

Company events Dental care Extended health care On-site parking Paid time off Vision care
Work Location: In person