Job Description

Overview

We are currently seeking an Administrative Assistant to join our growing team. If you're someone who is accountable, reliable, detail-oriented, and talented, then we have an opportunity for you.

As an Administrative Assistant, you work a wide range of tasks to support your colleagues and the growth of the business in various areas ranging from marketing, finance, and sales to ensure seamless operations. Your experience and skills will allow you to serve as a liaison between departments, teams, and stakeholders ensuring seamless communication and collaboration, and maintain internal controls, financial records, and other specialized documentation.

This is a permanent, full-time position.

Responsibilities

Provide comprehensive administrative and clerical duties to support management and staff Perform accounting clerk duties including but not limited to A/R, A/P, billing and invoicing, expense tracking, processing billing credits and corrections, and other various month-end accounting reconciliation duties Communicate regularly with the company's accountant to ensure all records and filings are current and accurate Work with colleagues and external parties to design and develop marketing materials Plan and attend trade shows as required Maintain paper and electronic filing systems, including filing of confidential information Responsible for dissemination of highly confidential correspondence and communications Collaborate with team members to streamline office processes and improve efficiency Perform cross functional and other duties as assigned and/or requested

Skills and Requirements

High school diploma or equivalent Excellent English communication skills, both verbal and written Working knowledge of Microsoft applications (Excel, Word, Outlook, PowerPoint) Comfortable making and receiving phone calls Strong typing and data entry skills Ability to deal effectively, efficiently, and courteously with colleagues, customers and general public Ability to succeed in a rapidly changing environment where tasks, priorities and goals are ever-changing Exceptional organizational skills, attention to detail, and the ability to multi-task Ability to work independently with minimum supervision as well as part of a team in a fast-paced environment.

Good to have:

Second language Photo editing and graphic design skills QuickBooks Online experience
We look forward to welcoming an enthusiastic Administrative Assistant who is ready to contribute positively to our team!

Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all job duties or requirements for every position. Requirements build as one progresses through the job, so any job duties required at lower level may be required at the higher level in addition to the duties listed for that higher level. Duties, assignments, and other responsibilities may differ for similar positions based on business conditions, departmental or geographic location, and/or needs for the particular position.

Job Types: Full-time, Permanent

Pay: $23.00-$26.00 per hour

Benefits:

Casual dress Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care Work from home
Schedule:

Monday to Friday
Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person