Administrative Assistant
Minnedosa, MB, Canada
Job Description
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QUALIFICATIONS
- Grade 12 education (MB Standards)
- Graduate and/or certification from a recognized Business Administration Program
- Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
- Other combinations of education and experience may be considered
- Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
- Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
- Demonstrated leadership and supervisory ability
- Demonstrated ability in maintaining effective interpersonal working relationships required
- Demonstrated critical thinking skills required
- Demonstrated sound organizational skills, and the ability to work independently
- Demonstrated written and oral communication skills
- Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
- Ability to prioritize in a changing environment
- Ability to respect and promote a culturally diverse population
- Ability to respect and promote confidentiality
- Ability to perform the duties of the position on a regular basis
- Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
- Attends meetings, documents minutes of meetings and follows-up, as required.
- Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA\xe2\x80\x99s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
- Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.
Reception
- Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
- Responds tactfully, screens and refers appropriately
- Orientates, trains and coaches staff.
- Provides directions to staff as necessary.
- Facilitates a positive work environment through supporting an empowered model of decision-making.
- Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
- Acts as a resource for staff regarding software applications within the program.
- Contributes to change processes through effective role modeling, support and delegation.
- Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.
Complaints Management
- Assesses complaint; and determines appropriate resolution.
- Follows-up and provides appropriate communication.
- Monitors and trends data.
Schedule Management
- Develops master rotations.
- Problem solves related to vacant shifts and position.
- Leads vacation planning, including conducting meetings with staff.
Analytical Review
- Develops Business Case/SBAR including research, analysis and providing recommendations.
- Monitors, analyzes and reports trends in concerns and complaints.
- Assists with planning, implementation and evaluation of new programs.
Conflict Resolution \xe2\x80\x93 Program/Department and Interdepartmental
- Resolves complex issues within established policies and procedures and areas of expertise.
Financial and Capital Budget and Variance Reporting Management
- Prepares of budget documentation.
- Monitors financial accounts and monthly financial statements.
- Processes financial transactions
- Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
- Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel\xe2\x80\x99s Management as required.
- Approves spending within delegated authority and may include interaction with vendors.
- Ensures monthly statistical and management reports are completed and distributed as appropriate.
Human Resources Management
- In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
- Participate in staff recruitment efforts and processes.
- Performance Management; Attendance Management; Ability Assistance.
Other
- Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
- Participates as a member of the health care team.
- Adheres to established policies and procedures.
- Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
- Completes special projects as may be assigned by the respective Director/Manager.
- Other duties as assigned.
JOB INFORMATIONs
Close Date:
May 30, 2024 4:00 PM
EFT
0.70
Employment Status:
Part Time
Anticipated Shift
Days
Anticipated shift length:
5.75 hour shifts
Wage Rate:
Department:
Administration
Site:
Minnedosa PCH
Additional Sites:
Location / Home Base:
Minnedosa
HR Posting Number:
MICS242224
Posting Date:
May 23, 2024
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Job Detail
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Job IdJD2301006
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMinnedosa, MB, Canada
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EducationNot mentioned