Job Description

Administrative Assistant

Palumbo Homes in London, ON

Palumbo Homes has been building custom single-family homes in London, Ontario for over 50 years and has been London's leading designer and builder of one-floor and two-story luxury condominiums since 1987.

Our company has an opportunity for an accounting assistant to join our team and to handle general clerical tasks in our office.

Job Responsibilities:

• Assist the timely review, coding, and data entry of vendor invoices
• Assist with financial records by filing documents and maintaining records
• Assist with payments for approvals and processing
• Process payments by cheque and EFT
• Verify vendor accounts by reconciling statements
• Resolve account discrepancies by corresponding with vendors to investigate issues in a timely manner
• Work with vendors to update and maintain vendor databases
• Create customer invoices and post their payment to their accounts
• Answer incoming phone calls and email communications
• Manage and order office supplies
• Assist the Owners and Office Manager as required

Requirements:

• Strong working knowledge of Microsoft office products (Outlook, Excel, Word, etc.)
• Prior data entry experience and knowledge of accounting programs
• Warm, bright personality with strong communication, listening and oral skills
• Reliable, dependable, and positive attitude
• Minimal bookkeeping experience

Education: Post Secondary Education or Equivalent

Experience: 2-3 years accounts payable and receivables experience

Schedule: Monday to Friday - 8:00 am to 4:30 pm

Work Remotely: No

Job Type: Full-time

Pay: $21.00-$23.00 per hour

Benefits:

• Casual dress
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• London, ON: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (required)

Experience:

• Administrative: 2 years (required)

Work Location: In person

Expected start date: 2025-03-01