Job Description

IUOE Local 115 is seeking Full-time Administrative Assistant to provide direct administrative services in our Kamloops office.

Duties include but are not limited to:

Receive and screen all inbound telephone calls, mail, e-mails, faxes and visitors. Assist Business Representatives in completing documentation and contacting members. Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary. Receive member's dues payments. Maintain member records within internal database. Ensure adequate levels of office supplies and place orders as required. Coordinate postal and courier services. Transcribe letters and meeting minutes. Coordinate the preparation and submission of summary briefs, draft reports, background documentation, and research. Other duties as required.

Experience:

Secondary school diploma required. A minimum of 3 to 5 years' experience in administrative role. A post-secondary diploma in business administration or relevant discipline preferred.

Specific Skills:

Intermediate knowledge and use of Microsoft Office Suite (Outlook, Word, and Excel). Strong verbal communication and interpersonal skills together with a customer service focus and a professional and respectful approach. Strong organization skills with the ability to balance competing priorities and effectively deal with changing situation or priorities. Ability to work independently. Ability to prioritize tasks with minimal supervision while working within broad guidelines. Proven time management and multitasking skills. Proven ability to develop and maintain business relationships with all levels within the organization and with other business associates. Ability to maintain a high degree of accuracy and attention to detail.
We thank all applicants for their interest; note that only applicants who have been short-listed will be contact for an interview.

Job Types: Full-time, Permanent

Expected hours: 35 per week

Benefits:

Company pension Dental care Employee assistance program Extended health care On-site parking Vision care
Experience:

Administrative Assistant: 3 years (required)
Work Location: In person

Application deadline: 2025-07-23
Expected start date: 2025-08-18