Job Description

Under the direction of the Controller, the Administrative Assistant - Human Resources/Safety/Production will perform administrative tasks including data entry, document control, file maintenance and other job duties as required.

DUTIES

Maintain document control procedures and maintain all file systems

Assist Production, Quality and HSE departments with log entries and file management

Assist with the development of standard forms, technical documents, and general formatting of company documents

Maintain company training matrix and prepare training documents and schedules for internal and external training requirements

Work in conjunction with the Quality department to promote compliance with API/ISO 9001:2015

Work in conjunction with the HSE and HR departments to promote a safe working environment and feedback on training needs both internally and externally

Create and administer new hire orientations

Assist with HR duties and onboarding as required

Review and create HR policies

Manage contractor management programs (ISN, Comply Works, Avetta, etc.)

Participate in the Joint Health and Safety Committee, and take meeting minutes

Other tasks as required

EDUCATION AND EXPERIENCE REQUIREMENTS
High School

Administrative Professional Certificate or equivalent, preferred, but not required

Advanced Microsoft Excel, Word, Outlook, and PowerPoint skills

Experience in human resources and/or health and safety considered an asset.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
Time management

Self-motivated

Strong attention to detail

Strong organizational skills

Work with little direct supervision

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site gym Vision care
Schedule:

8 hour shift Monday to Friday
Education:

Secondary School (preferred)
Experience:

administrative assistant: 3 years (preferred)
Work Location: In person

Expected start date: 2025-03-03