Job Description

The Aquatron Laboratory offers services to the Dalhousie community including animal care of aquatic animals. The Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting to the Director, Aquatron with a dotted line reporting to the Department Chair, Animal Science and Aquaculture, Faculty of Agriculture, the Administrative Assistant is a shared position, physically located in Truro, and will provide localized support to aquaculture staff, faculty and students in Truro, and remote support for Halifax-based staff and faculty at the Aquatron.
Key Responsibilities

• Complete financial duties including invoicing clients and vendors; journal entries; facility user fee calculations; bill payments; purchasing card administration; preparing financial forms; monitoring budgets; and assisting researchers in project budgeting.
• Assist with human resources duties such as staff scheduling; preparation of payroll and hiring forms; tracking overtime, employee hours, and employment status; organizing and tracking safety training; and staff onboarding.
• Support animal care duties. This includes tracking fish population numbers; assisting with permit preparations, tracking and reporting; and monitoring for compliance with Canadian Council on Animal Care documentation and policy requirements, and safety and facility standard operating procedures (SOPs).
• Administer space allocation and complete space usage reporting. Process service requests for maintenance and larger projects as required.
• Provide additional administrative support including compiling and updating safety and facility SOPs; file organization and maintenance; organizing and tracking safety equipment; and, as required, distributing facility incident reports resulting in overtime.

NoteThis position will be required to work regularly in the aquatic rearing facilities, a wet, cold environment, for brief periods of time.Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications

• Business/Administrative Professional diploma plus approximately three to five years related experience (or equivalent combination of training and experience).
• Demonstrated knowledge of and/or experience in accounting systems, and accounts receivable/payable processes.
• Proven excellent customer service, interpersonal, and communication (verbal and written) skills.
• Demonstrated attention to detail, organizational skills, and ability to problem-solve while balancing competing priorities.
• Strong computer skills particularly MS Office (Excel, Word, Outlook and Teams) and Adobe Pro.
• Meet moderate physical demands including working daily for brief periods in environments with hard, wet surfaces.

Assets

• Familiarity with Dalhousie's online financial records systems and/or payroll processes.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies (https://www.dal.ca/dept/leaders.html), in particular:- Self-Awareness & Professionalism
- Integrity
- Adaptability
- Knowledge & Thinking Skills
- Communication
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies One (1)
Open Date 01/20/2025
Close Date 01/27/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Rxc3xa9sumxc3xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University