Job Description

For over forty years, it has been the mission of the School of Health Administration to drive positive change in healthcare through our focus on excellence in the leadership and management of this essential sector. Through outstanding teaching, world-class research, and carefully cultivated connections with the communities served, the School strives to have a positive impact on the healthcare in Nova Scotia, across Canada, and around the world. Reporting to the Administrative Manager, and supporting the work of the Director, Undergraduate and Graduate Coordinators, the Administrative Assistant will provide administrative support for all graduate, undergraduate and credited certificates offered by the School from first contact to completion and associated support responsibilities.
Key Responsibilities

• Act as information resource for and advisor to prospective students, either in person or through schools general email, in areas such as program options, requirements, application process, etc.
• Receive and review applications and maintain any required confidential computerized records for Undergraduate and Graduate Coordinators and the Admissions and Curriculum Committee. Liaise with the Registrar's Office and Faculty of Graduate Studies, when required.
• Monitors student progression through program, reporting any concerns, depending on the issue, to either the Graduate/Undergraduate Coordinator or the Director.
• Prepare call for awards and provide the required documents for either School Council or the Admissions and Curriculum Committee for their review and decision.
• Provide administrative support to the Director and Graduate and Undergraduate Coordinators.
• Support the School Council and Admissions and Curriculum (A&C) Committees, including drafting agendas, recording and distributing minutes, and ensuring action items are completed.

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• Business/Administrative Professional training with three to five years' related work experience (or equivalent combination of training and experience).
• Proficiency in MS Office (Word, Excel, Access, and PowerPoint).
• Strong communication and interpersonal skills.
• Ability to work independently, be highly organized and to prioritize work.

Assets

• Experience in an academic setting.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies (https://www.dal.ca/dept/leaders.html), in particular:- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies 1
Open Date 12/12/2024
Close Date 12/19/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Rxc3xa9sumxc3xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University