Job Description

Ignite is a leading organization dedicated to driving economic development and fostering business growth across our region. We are currently seeking a highly organized Administrative Assistant to join our dynamic team. This is a full-time, 12-month contract position focused on providing essential administrative support to ensure smooth operations within the organization.

Objective:
The Administrative Assistant plays a crucial role in facilitating efficient office operations through a wide range of administrative and office support activities. This role ensures that all administrative processes run smoothly and that the Ignite team has the support needed to meet organizational goals.

Duties & Responsibilities:

General Administrative Support:

• Provide administrative assistance to the Office Manager and team members.
• Perform clerical duties, including data entry, filing, document preparation, and report generation.
• Manage office supplies and inventory.
• Handle incoming and outgoing mail.
• Transcribe minutes from team meetings.
• Assist with IT support and liaise with service providers when necessary.

Director of First Impressions:

• Serve as the first point of contact for all incoming requests.
• Provide operational support and manage information flow.
• Triage inquiries and ensure timely responses.

Event Support:

• Coordinate internal events such as team bonding activities, birthdays, work anniversaries, and training sessions (space booking, catering, invitations).
• Assist with planning and coordinating external corporate events (AGM, board lunches, etc.).

HR Support:

• Assist Committee Chairs with Joint Health and Safety Committee meetings, scheduling, and reporting.
• Coordinate employee training sessions (cybersecurity, workplace safety, etc.) and ensure compliance.
• Support recruitment efforts and streamline HR administrative processes.

Accounting Support:

• Assist with expense reconciliations.
• Support loan and grant administration and manage client files.

Other duties as required.

Qualifications:

• College degree in a related field or a high school diploma with relevant experience.
• Minimum of 3 years of experience in a similar administrative role.
• Experience in an economic development environment is an asset.
• Ability to work in-office from 8:30 AM to 4:30 PM, Monday to Friday.
• Flexibility to occasionally support evening events.
• Proficient in Microsoft 365 applications.
• Exceptional internal and external customer service skills.
• Strong attention to detail with excellent organizational and time management abilities.
• Superior communication and interpersonal skills, capable of working with diverse teams and stakeholders.
• Basic knowledge of accounting functions.
• Experience with QuickBooks Online or other accounting software is an asset.
• Strong oral and written English language skills; bilingualism (French/English) is an asset.

Why Work with Ignite?

• Contribute to initiatives and projects that drive positive, long-term impact in the community.
• Experience personal and professional growth in a fast-paced, innovative environment.
• Be part of a supportive and enthusiastic team with opportunities to connect with a broad professional network.

What's in it for YOU? Here's what we have to offer:

• Competitive compensation package.
• Comprehensive health benefits including dental, vision, and extended health care.
• Support and encouragement for employees to further improve their education
• Disability and life insurance.
• Employee assistance program and wellness program.
• Paid time off
• On-site parking.
• And much more!

If you're interested in a rewarding full-time role with a competitive benefits package and a vibrant work environment, please submit your cover letter and resume.

Ignite is an equal opportunity employer, committed to fostering an inclusive, accessible environment, where both clients and employees are respected and supported. It is our goal to provide a workplace environment that is diverse and where every employee is encouraged to reach their potential.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2025-02-28