We are seeking an organized and proactive Administrative Assistant to join our team. The ideal candidate will provide support to ensure efficient operation of the office and client relationships.
Responsibilities
- Perform clerical duties, including data entry, filing, and photocopying
- Manage phone calls and correspondence (email, letters, packages)
- Coordinating schedules and updating team calendar
- Posting content across Social Media
- Preparing listing documents and offers using WebForms/TransactionDesk
- Uploading and updating listings on MLS
- Booking appointments and tracking confirmations - following up where required
- Creating flyers and other marketing materials, sending marketing emails
- Co-ordinating listing property set-up/preparation, such as booking /coordinating /scheduling photographers and other third parties
-Co-ordinating or installing/ removing signs and lockboxes (if necessary)
- Managing client database
- Managing client relationship tasks such as following up and ensuring all required documents are collected and completed correctly
- Following up and responding to emails
- Attending Team Training as required
- Assist and help with 2-3 client appreciation events per year (May require an occasional Saturday)
Qualifications
- Real Estate experience is an asset
-Experience with Webforms is an asset (preparing offers, uploading listings)
- Minimum 2 years of administrative experience is required
- Must be proficient in English, verbal and written
- Courteous, positive and service-oriented
- Proficient in Microsoft Office (Word/Excel)
- Proficient with Social Media (Facebook, Instagram, LinkedIn)
- Comfortable learning new computer systems and technologies
- Self-motivated and takes initiative
- Works very well under pressure
- Works well independently and within a team setting
- Capable of managing multiple tasks simultaneously
- Must have own car
- Working from home 1-2 days a week is possible when approved
Job Type: Full-time
Pay: $50,000.00-$55,000.00 per year
Benefits:
Casual dress
On-site parking
Paid time off
Application question(s):
Please send a quick summary of your job related experience and why you believe you would be great at this job.
Work Location: In person
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