Job Description

Job Title:

Administrative Assistant - Real Estate Team

Company:

MCS Real Estate Group, Royal LePage Signature

Location:

In Office - 8 Sampson Mews, Unit 201, Toronto, ON (Shops at Don Mills)

Job Type:

Full-Time

Pay:

CA$45,000.00 per year + bonuses

About Us

MCS Real Estate Group is a top-performing real estate team powered by Royal LePage Signature Realty. Known for our results and exceptional client service, we are growing rapidly across Toronto. We're looking for a sharp, detail-oriented, and proactive Administrative Assistant to keep us running smoothly and support our real estate operations.

Who You Are

You thrive in a fast-paced environment and are comfortable wearing multiple hats. You're organized, solutions-focused, and an excellent communicator. You're looking for a role where you can grow within a high-performing team and make a real impact.

Key Responsibilities

Draft and manage real estate transaction documents for buyers, sellers, and landlords Coordinate worksheets, referral forms, and maintain spreadsheets Maintain and edit marketing materials using Adobe Photoshop or Canva Create and schedule social media content, captions, and reels Design and implement email campaigns and Meta ads (Facebook, Instagram) Maintain records of trade/deal sheets and submit documentation to the Deals Department Liaise with builders and legal offices regarding commission cheques Prepare Comparative Market Analyses (CMAs) and locate property comparables in the GTA Update internal tracking spreadsheets with deal status, mortgage approvals, and more Set up lockboxes at properties and pick up/drop off keys and cheques for listings Take photos of rental listings Manage clients' rental properties, ensuring monthly rent payments are received Coordinate repairs with trades as needed Organize tenant move-ins on closing dates and ensure a smooth process

Required Skills & Experience

Real estate administrative experience (mandatory) Proficiency with real estate software (e.g., BrokerBay, REALM, DocuSign, WebForms, RealtorLink, GEOWarehouse, MPAC) CRM familiarity (e.g., Follow Up Boss, kvCORE) Canva experience (designing social media/marketing assets) Social media experience (Instagram, Facebook Ads, Google Analytics)

Must have access to a reliable car and valid driver's license

Preferred / Bonus Skills

Experience with Mailchimp, Notion, Google Gemini, Adobe Suite (Photoshop, Illustrator, Acrobat) Microsoft Office expert (Word, Excel, PowerPoint) Familiarity with self or project management tools Eagerness to grow within the team long-term

Additional Details

This is an

in-office role

at Shops at Don Mills Monday to Friday; occasional flexibility required Join a high-energy, collaborative team that values precision and initiative

Compensation

Salary:

CA$45,000 per year

Bonus pay opportunities
Job Type: Full-time

Pay: $45,000.00 per year

Work Location: In person