Job Description

Reporting to the Director, Emergency Services the Administrative Assistant will provide Administrative Support to the Emergency Department and Regional Trauma Program. This position will require flexible work hours to meet the demands of the role. RESPONSIBILITIES: (please see the job description for complete details)

• Collecting, monitoring and recording statistical data using Microsoft Excel or other applicable application
• Typing correspondence, reports, notices, procedures/policies, financial and statistical documents, graphic presentations, information matrices, etc., from written draft.
• Kronos entry and timekeeping to support the departments
• Records and processes minutes at related meetings of the program.
• Assist in maintaining document control system
• Prepare billing invoices as required
• Dealing with issues of a highly confidential and or sensitive nature.
• Facilitate the effective and efficient functioning of assigned committees, obtain agenda items, distribute agendas, prepare all notices, reports, etc., attend meetings, and record minutes.
• Scheduling staff performance reviews and educational programs.
• Arrange meeting rooms, travel and accommodation as required.
• Maintain departmental manuals.
• Filing and retrieving information.
• Ordering and monitoring supplies and equipment and paying invoices.
• Performing other duties and assignments as required.

QUALIFICATIONS:

• Graduate of post-secondary secretarial program and a minimum of three years progressively responsible secretarial experience in a health care setting preferred.
• Demonstrated word processing skills (minimum typing speed of 50 WPM with appropriate level of accuracy).
• Superior demonstrated knowledge and experience in the area of computer operations. Experience to include Microsoft Office programs: Word, Excel, Access, PowerPoint; Outlook). Candidates will be tested prior to proceeding to interview stage.
• Working knowledge of telephone systems, and general office equipment
• Knowledge of medical terminology is an asset.
• Strong organizational skills, time management skills, and ability to work in a changing environment
• Excellent written and oral communication skills
• Demonstrates accuracy and thoroughness and monitors work to ensure quality

For full details regarding eligibility please contact Human Resources. All internal applications for this position must be received in Human Resources by the end of the closing date on the \xe2\x80\x9cinternal application form\xe2\x80\x9d. A complete listing of all current job postings is available on the Windsor Regional Hospital Intranet Site.