Job Description

Title: Administrative Assistant, Community Services
Department: Community Services
Status: Full Time, Regular
Pay Grid: Professional
Reporting to: General Manager and Director of Community Development
Closing Date: November, 27, 2023

Summary of Duties:
The Administrative Assistant provides support to the General Manager, Community Services (GM) and the Director of Community Development (DoCD)for effective program and service delivery. There will is a high degree of collaboration and interaction with other Lilwat Administrative Assistants, community, and leadership. This work is highly confidential in nature and requires a significant amount of attention to detail. Resourcefulness and the ability to work with little supervision is paramount in this position.

Key Deliverables and Expectations:

• Assists the General Manager and Director of Community Development with communication including operations and service delivery, promoting and coordinating events and activities within Community Services.
• Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate.
• Provides leadership in all aspects of IT, including electronic systems for OneFeather, Payworks, ERequester,
• Acts as the communications champion for Community Services; developing communication tools and strategies and leading implementation of communication strategies.
• In consultation with the

, coordinates staff training sessions. * Performs necessary research and information gathering to support strategic priorities.

• Establishing and implementing Health and Safety policies, procedures and practices.
• Provides administrative support for meetings, conference calls, and video meetings.
• As requested by the GM and DoCD, prepares and circulates agendas and minutes for meetings.
• Coordinate and support arrangements needed for community events or external travel.
• Assisting the GM and DoCD, with annual financials, budgets.
• Logistical support (for events, projects, materials and ensure all equipment - projector, screen, microphone etc. work/ connected are in proper operation).
• Coordination of GM and DoCD Calendars.
• Information Management (storage, retrieval, systems, procedures, and maintenance).
• Perform other related duties as requested.

Experience and Attributes:

• College degree, diploma in business administration or office administration or an equivalent combination of education, training and experience.
• 1-3 years past administrative experience.
• Advanced level Window/ MS Office Word, Excel, Outlook.
• Accounting Fundamentals an asset.
• Knowledge of office management systems and procedure (knowledge and experience using Erequester an asset)
• Outstanding written and verbal communication skills in the English language.
• Knowledge and interest in Lilwat Nation territory, culture and history an asset.
• BC Class 5 Drivers License preferred.
• Clear criminal record check, including the vulnerable sector.
• Act in the strictest confidentiality and professional manner at all times, including outside regular working hours.
• Ability to work independently and as an integral member of various teams.
• Strong organizational skills, meticulous attention to detail and time management skills.
• Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality.
• Motivated self-starter and with strong interpersonal skills.
• Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members.

Lil\'wat Nation