Job Description

Administrative Assistant - Community Health and Quality, Lawrence Heights Site

Part-time, Contract Position (28 hours per week, September 2025 - March 2027)

Salary - $40,123.20 to $47,530.50 per annum (salary commensurate on experience)

About Unison:

Unison Health and Community Services is a non-profit, community-based organization that serves neighbourhoods in North West Toronto. Operating out of six locations, Unison offers core services that include primary health care, counselling, health promotion, Early Years programs, legal services, harm reduction programs, housing assistance, adult protective services, Pathways to Education(TM) and a Diabetes Education Program. Unison's mission is working together to deliver accessible and high quality health and community services that are integrated, respond to needs, build on strengths and inspire change.

Unison Health and Community Services is committed to working from an inclusive, pro-choice, sex positive, harm reduction, anti-racist, anti-oppression and participatory framework.

At this time, Unison is seeking an Administrative Assistant, Community Health and Quality to work from our Keele-Rogers site. Reporting to the Senior Director, Community Health and Quality, the Administrative Assistant provides secretarial and administrative support to the Senior Director, Program Managers and community health programs.

Job Specific Responsibilities

:

Provide secretarial and administrative support to three managers: the Senior Director, Community Health and Quality, the Housing Services and Harm Reduction Programs Manager, and the Urban Health Programs Manager. Assist with the preparation of business presentations and communications, such as program calendars, reports, proposals, minutes and other related documents. Maintain an efficient and organized office area, including orderly electronic filing systems Coordinate the ordering and tracking of supplies for programs and teams, which may include: TTC tickets, office supplies, or other program resources Book space and equipment for meetings including set-up of audio-visual equipment, and ordering refreshments Coordinate staff time sheets Compile data and produce reports, including submitting monthly data to Link2Feed Coordinate financial matters for teams including: submitting receipts and expense claims to designated manager Submit administrative forms and reports in a timely fashion Assists in the coordination of meetings, initiatives and events, as required Updates and revises website content as requested Acts as a resource to other Unison administrative staff

Job-Specific Qualifications:

Post-secondary education and/or equivalent combination of experience and education. 2 years of experience working in a senior administrative position. Able to exercise independent judgment and discretion in dealing with confidential matters. Strong organizational, analytical and problem-solving skills in combination with the ability to perform duties under minimal supervision. Self-directed and organized with the ability to manage time with overlapping priorities and multiple areas of responsibility. Attention to detail and be able to demonstrate consistently in daily work. Advanced computer literacy (word processing, Internet research, and spreadsheet and desktop publishing applications in a Windows environment, including MS Office). Commitment to working cooperatively in a community-based setting as part of a multi-disciplinary team of staff, students and volunteers. Familiarity with the social, economic and cultural conditions of the project's geographic area, experience in working with local service providers, community groups and networks, and an understanding of local issues and priorities are an asset. Experience serving Unison's priority populations (seniors with complex needs, people with mental health & addiction issues, LGBTQ2IA+, and youth facing barriers). Demonstrated knowledge of, and sensitivity to, the impact of social, economic, environmental and cultural issues on diverse communities. Knowledge of issues affecting communities facing barriers to access in an urban environment. Excellent interpersonal skills, tact and diplomacy. Effective communication, organizational and administrative skills, skills specific to job requirements

Interested candidates are asked to submit a resume with covering letter by 4:00 pm on July 2, 2025 to:

Hiring Committee - Administrative Assistant, Community Health and Quality

Unison Health and Community Services

hirings@unisonhcs.org

Please cite UN_2025_021 in the subject line of the email

We welcome applications from people who are reflective of the diverse communities we serve, including those who might need accommodation.

Where needed, accommodations for applicants with disabilities will be provided, on request, to support their participation in all aspects of the recruitment process.

While we thank all applicants for their interest, only those selected for interview will be contacted.

Job Types: Part-time, Fixed term contract
Contract length: 18 months

Pay: $40,123.20-$47,530.50 per year

Expected hours: 28 per week

Benefits:

Casual dress Paid time off
Schedule:

8 hour shift Monday to Friday
Work Location: In person

Application deadline: 2025-07-02