People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper \xe2\x80\x93 alive with opportunity.

Job Profile

The Administrative Assistant will be required to take direction from both the Executive Assistant, Office of the City Manager and work intuitively to provide strategic support to Corporate Communications Division. In addition to assisting in creating a supportive and efficient team environment, the goal of this position will be to maintain high customer satisfaction both internal and external. The successful candidate must have strong interpersonal skills, the ability to manage multiple tasks at once, and experience with managing clerical responsibilities. This role has access to confidential corporate and human resource matters. Reporting to the Director of Communications the following will apply:

What you will be doing

• Manages the Director of Communication\'s business schedule and provides administrative support as required.
• Drafts and formats materials, presentations, spreadsheets, graphics, reports, etc.
• Coordinates corporate administrative processes, information, forms, etc. for the Division.
• Communicates corporate administrative information and reports any changes/concerns along with potential issues that may arise.
• Manages schedules and prepares for weekly meetings, regular reporting and training.
• Assists with administration of the monthly financial forecasting.
• Informs the Director of Communications or the Executive Assistant of any politically sensitive and/or confidential issues.
• Provides daily work guidance/supervision to the Administrative Service Representatives (ASR\xe2\x80\x99s) and monitors their quality of work.
• Informs the Director of Communications and/or Executive Assistant of any politically sensitive and/or confidential issues accordingly.
• First point of resolution for issues that become elevated through the Administrative Service Representatives (ASR\xe2\x80\x99s).
• Maintains Records Management Program for the Division.
• Provides back up for Administrative Assistants in other divisions within the department.
• Provides positive and professional administrative support to ensure good customer service for internal and external customers.

Education

Two year College Diploma in Executive Assistant or Office Administration
Three year College Diploma in Business Administration

Experience and Knowledge

One to two years of related experience in a similar role.

Your compensation

This position is within Grade 6 of the inside workers union salary schedule and the annual salary range is $61,359 to $65,214.

Hours of work

This position works 35 hours per week, in accordance with the inside workers union collective agreement.

Advertisement expiration date

This posting closes on April 5, 2023. Please note in order to be considered for this position, all applicants must complete the online questionnaire specific to this position.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment. We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity. We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact HRServices@Cambridge.ca to make your needs known in advance. For more information on our Employment Equity, please read our full policy. Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.