Job Description

Bloomco is a full-service manufacturer and distributor of high-grade automotive detailing and car wash products. Since 1987, we've expanded to provide our products to an increasingly diverse client base with a strong emphasis on exceptional customer service. We're focused on building lasting business relationships with our customers.

About the Role:

We are seeking a highly organized and motivated individual to join our team as an Administrative Assistant & Bookkeeper. In this diverse role, you will play a crucial part in maintaining our financial records, supporting our sales team, and ensuring the smooth operation of our office. This position offers a dynamic blend of responsibilities, allowing you to utilize your bookkeeping expertise while contributing to various administrative tasks.

Key Responsibilities:

• Financial Management: Utilize QuickBooks Online to manage daily transactions, including posting and matching bank feeds, entering and categorizing bills and receipts, generating financial reports, reconciling accounts, and processing cheque deposits. You will also handle order entry and payment processing, ensuring accurate and timely financial record-keeping.
• Administrative and Purchasing Support: Provide essential support to our operations by corresponding with suppliers to gather information such as quotes and price sheets. You will assist in maintaining accurate inventory lists and price lists, verifying product SKUs and pricing across QuickBooks and Shopify. Additionally, you will prepare customer quotes to assist our sales staff, catalogue and update SDS pages, and perform other office duties as requested.
• Reception and Customer Service: Serve as the first point of contact for our company, answering and directing phone calls in a polite and professional manner. You will greet and assist visitors, providing them with the necessary information and ensuring a positive experience.

Skills and Qualifications:

• Proven experience in bookkeeping and administrative support roles
• Excellent phone etiquette and customer service skills
• Proficiency in QuickBooks Online and Shopify
• Strong computer skills, including Microsoft Office Suite
• Exceptional data entry skills with meticulous attention to detail
• Ability to multitask, prioritize, and manage time effectively
• Outstanding organizational and communication skills
• Knowledge of clerical procedures and office management practices

Bonus Points:

• Experience operating in a small family business setting
• Ability to wear many different hats and adapt to changing priorities
• Strong abilities in dealing with customers over the phone and via email
• Experience with collections

Job Type: Full-time

Pay: From $24.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• On-site parking
• Store discount

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Burlington, ON L7L 5V2: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Work Location: In person

Expected start date: 2025-02-24