Job Description

The District Municipality of Muskoka is currently recruiting for a Administrative Assistant The District Muskoka is a great place to live and play, and the District is a four-season municipality passionate about protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and build your career amongst other ambitious leaders and innovators. We offer a competitive compensation package and are committed to promoting diversity, accessibility and inclusion. The Opportunity The Administrative Assistant, Community and Planning Services is responsible for facilitating the operation of the department through effective administration of communication, meetings, records management, work processes, financial and other information as required. What you will do: What you will need:

• Provide administrative support and coordination,

including confidential correspondence and scheduling, for the Commissioner and other departmental managers as required.

• Prepare, review for correctness, distribute and

coordinate meeting agendas and minutes including meetings of the Standing Committees pertaining to the department and special purpose committees.

• Set up meeting rooms for Standing Committee and

other meetings.

• Develop and maintain the departmental files and

record keeping systems including electronic files, scanning, records retention, financial and personnel files.

• Graduation from a two-year community

college program related to the position requirements, or equivalent.

• Three to four years of progressively

responsible related experience.

• Demonstrated technological proficiency and

highly developed organizational,
communication and inter-personal skills with
the ability to cope with competing demands
and multiple tasks. For a full outline of the responsibilities and requirements, please review the next page. What we are offering This is a Temporary Full-time opportunity at the District for up to 13 months. The annualized compensation range for this role is $59,896 to $70,519. The District is also proud to offer the following to our temporary employees:

• Work-life flexibility.

• Perks & Discounts

• Wellness Programs

• OMERS Pension

• Fostering & Fun Environment

• Professional Development

• Education Opportunities

The Next Step If you have the necessary skills, experience and qualifications, and can support our vision and values (RISE: Respect, Innovation, Service and Equity) This posting closes on Wednesday, June 5, 2024 @ 12:00 p.m. Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from all qualified individuals. Our organization is committed to providing persons with disabilities with equal opportunities and
standards of goods and services, and we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require
disability related accommodation to participate in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in all steps of the hiring process. Any questions regarding this posting
should be directed to the Human Resources Department.
JOB DESCRIPTION Administrative Assistant Department:
Community & Planning Services
Reports to: Commissioner, Community
& Planning Services Effective
Date: November 2018 Supersedes: December 2013 Classification:
Non-Union, Staff Class NU4 Job
Evaluation Date:
June 2006 SUMMARY: Facilitates the operation of the Department through effective administration of communication, meetings, records management, work processes, financial and other information as required. MAJOR RESPONSIBILITIES (not limited to):

• Provide administrative support and coordination, including confidential correspondence and scheduling, for

the Commissioner and other departmental managers as required.

• Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings

of the Standing Committees pertaining to the department and special purpose committees.

• Set up meeting rooms for Standing Committee and other meetings.

• Develop and maintain the departmental files and record keeping systems including electronic files, scanning,

records retention, financial and personnel files.

• Receive, assist and communicate regularly with the public via phone, email and in person.

• Communicate and act as a liaison with other District departments, members of Council, members of other

Committees, provincial and federal ministries, and other agencies and related organizations.

• Implement and communicate District policies and procedures including special projects and events.

• Create or maintain data bases and coordinate and maintain assigned work projects such as publishing major

documents or special reports.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and

directives as established by the District.

• Assists in the coordination of corporate administration projects and initiatives.

• Assist in the maintenance of the Districts internal and external websites.

• Related duties as assigned.

EDUCATION, EXPERIENCE & QUALIFICATIONS:

• Graduation from a two-year community college program related to the position requirements, or equivalent.

• Three to four years of progressively responsible related experience.

• Demonstrated ability to independently problem-solve.

• Demonstrated technological proficiency and highly developed organizational, communication and inter-

personal skills with the ability to cope with competing demands and multiple tasks.

• Valid Ontario drivers license.