Job Description

Titre du poste :

Adjoint(e) administratif(ve)

Entreprise :

AirGreen Inc. - Thermopompes, Climatisation & Chauffage

Lieu :

Montreal, QC (Hybride - au bureau et teletravail)

Type de poste :

Temps plein

Salaire :

Competitif, selon l'experience

A propos d'AirGreen

AirGreen est une entreprise en pleine croissance situee a Montreal, specialisee dans l'installation, la reparation et l'entretien de systemes de climatisation, de thermopompes et de ventilation. Nous desservons une clientele residentielle et commerciale a Montreal, Laval, Longueuil, ainsi que sur la Rive-Nord et la Rive-Sud. Notre reputation repose sur notre service de qualite, notre integrite et la satisfaction de notre clientele.

Dans le cadre de notre expansion, nous sommes a la recherche d'un(e)

adjoint(e) administratif(ve)

fiable, organise(e) et polyvalent(e) pour soutenir nos operations quotidiennes.

Description du poste

L'adjoint(e) administratif(ve) sera un pilier central de la communication entre nos clients, notre equipe de ventes et nos techniciens. Vous jouerez un role essentiel dans le bon deroulement des operations en assurant la gestion efficace des horaires, des dossiers clients et de diverses taches administratives.

Responsabilites principales

Repondre aux appels et aux courriels entrants Accueillir les clients (en personne ou virtuellement) et assurer un excellent service Planifier les rendez-vous de service et coordonner les horaires des techniciens Preparer et faire le suivi des soumissions, factures et dossiers clients Suivre les commandes et communiquer avec les fournisseurs Gerer les documents, contrats et la bonne tenue des dossiers administratifs Appuyer les equipes de ventes et d'operations dans leurs taches quotidiennes Assurer le suivi des projets en cours et veiller au respect des echeanciers

Exigences

Experience prealable dans un role administratif ou en service a la clientele Excellente maitrise du francais et de l'anglais, a l'oral comme a l'ecrit Capacite a organiser son travail et a gerer plusieurs priorites Maitrise des outils Google Workspace, Microsoft Office et des CRM Esprit d'equipe, autonomie et proactivite

Atouts (non obligatoires mais apprecies)

Experience dans le domaine du CVAC, de la construction ou des services Connaissance de base en comptabilite ou des logiciels de facturation (QuickBooks, Acomba, etc.) Experience dans une PME

Ce que nous offrons

Un environnement de travail dynamique et humain Un salaire competitif et des possibilites d'avancement Un horaire flexible (presentiel et teletravail possible) La possibilite de contribuer concretement a la croissance d'une entreprise locale

Job Title:

Administrative Assistant

Company:

AirGreen Inc. - Thermopompes, Climatisation & Chauffage

Location:

Montreal, QC (Hybrid - in-office and remote)

Job Type:

Full-time

Salary:

Competitive, based on experience

About AirGreen

AirGreen is a fast-growing HVAC company based in Montreal, specializing in the installation, repair, and maintenance of heat pumps, air conditioning systems, and ventilation solutions. We serve residential and commercial clients throughout Montreal, Laval, Longueuil, the North Shore, and the South Shore. We're known for our commitment to quality service, integrity, and customer satisfaction.

As we continue to grow, we're looking for a reliable and detail-oriented

Administrative Assistant

to support our daily operations and help us deliver exceptional service to our clients.

Your Role

As our Administrative Assistant, you'll be the central point of communication between our clients, sales team, and technicians. You'll play a key role in keeping our operations smooth and organized. You'll help manage schedules, customer files, internal communications, and various administrative tasks that ensure a high level of professionalism and responsiveness.

Key Responsibilities

Answer and route incoming calls and emails Greet clients (in person or virtually) and provide customer support Schedule service calls and coordinate technician appointments Prepare and follow up on quotes, invoices, and customer files Assist with order tracking and supplier coordination Manage documents, contracts, and general office organization Support the sales and operations teams with day-to-day needs Help track ongoing projects and ensure deadlines are respected

Requirements

Previous experience in an administrative or customer service role Excellent communication skills in French and English (written and spoken) Strong organizational skills and attention to detail Comfortable using tools like Google Workspace, Microsoft Office, and CRM systems Ability to manage multiple priorities in a fast-paced environment Team player with a proactive attitude

Assets (Not Required but Considered a Plus)

Experience in the HVAC, construction, or service industry Knowledge of accounting basics or invoicing platforms (e.g., QuickBooks, Acomba) Experience working in a small or medium-sized business

What We Offer

A dynamic and supportive work environment Competitive salary and growth opportunities Flexible work structure (in-office and remote tasks) The chance to make a real difference in a growing local company
Job Type: Full-time

Pay: $17.62-$21.45 per hour

Expected hours: 40 per week

Benefits:

Flexible schedule
Schedule:

10 hour shift Monday to Friday
Work Location: Hybrid remote in Boucherville, QC J4B 7L9