Job Description

Administrative AssistantThis is a term position from July 2024 to July 2025(This position is under review)aims to inspire everyone who attends our campus \xe2\x80\x93 artists, leaders, and thinkers \xe2\x80\x93 to unleash their creative potential.We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as \xe2\x80\x9cMinhrpa\xe2\x80\x9d (translated in Stoney Nakoda as \xe2\x80\x9cthe waterfalls\xe2\x80\x9d) and the Treaty 7 territory and oral practices of the \xc3\x8ey\xc3\xa2rhe Nakoda (Stoney Nakoda) \xe2\x80\x93 comprised of the Bearspaw, Chiniki, and Goodstoney Nations \xe2\x80\x93 as well as the Tsuut\xe2\x80\x99ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rocky view District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.The OpportunityThe Administrative Assistant provides support and backup for various areas of Financial Services, Procurement and Physical Facilities. The position is responsible for processing accounting transactions, procurement clerical duties and administrative support in physical facilities.Roles and ResponsibilitiesReporting to Manager, Accounting and Financial Reporting, below are some key accountabilities:Accounting

• processing purchase and payment requests
• responding to vendor inquiries
• providing administrative back-up
• support for other accounting team members as assigned

Procurement

• processing purchase orders
• entering new vendor data in accordance with established practices
• administering the inventory management and Navision (\xe2\x80\x9cNAV\xe2\x80\x9d) systems
• administering cell phone fleet requirements including, for example, new phone orders, account data entry updates, resetting voicemails, trouble shooting, blocking/unblocking international roaming, user point of contact, invoice processing, etc.

Physical Facilities

• processing purchase requests
• creating work orders in accordance with established practices
• monitoring and first level response of physical facilities inbox
• coordinating vehicle fleet bookings, maintenance and other related tracking
• organizing and filing blue prints as required
• accessing and updating insurance information as required

Qualifications and Educational Requirements

• Possesses 1 to 3 years of experience in an office environment, experience in financial related transactions is an asset
• Demonstrated experience dealing with administrative transactions in multiple areas of focus
• Strong attention to detail and exceptionally accurate
• Able to work in a team environment
• Able to organize multiple tasks on a daily, changing basis
• Experience dealing effectively with interruptions and changing priorities
• Proficient with Microsoft office suite, specifically excel
• Experience with Microsoft NAV Dynamics is an asset

Employment Terms and Benefits

• In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period.
• This position pays 18.92 per hour working up to 35 hours per week on a regular schedule.
• Benefits of working at Banff Centre are:

• Transitional Staff housing options (based on availability)
• Professional Development
• cafeteria and restaurant discounts
• Onsite fitness facility at a discounted rate \xe2\x80\x93 first month free for new staff!

Application Process

• We are accepting applications for the Administrative Assistant position until a suitable candidate is found
• Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
• Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.

The Banff Centre