Job Description

Job Overview

We are a fast-paced real estate brokerage dedicated to delivering exceptional service to our agents and clients. We are looking for a professional, organized, and welcoming Receptionist to be the first point of contact in our office and provide strong administrative support to our team.

Responsibilities

Greet and assist clients, visitors, and agents in a warm and professional manner Answer and direct incoming phone calls; provide general information as needed Monitor and manage the office email inbox, forwarding inquiries to the appropriate team members Schedule showings, meetings, and appointments for agents and management Prepare and organize listing documentation, forms, feature sheets, and compliance paperwork Maintain and update listing files to ensure accuracy and completeness Collect, sort, and distribute mail, packages, and internal documents Keep the front desk area and office common areas clean, organized, and client-ready Track office supplies, restock inventory, and place orders when necessary Provide general administrative support including scanning, photocopying, filing, and data entry Assist with office events, training sessions, and team meetings Uphold confidentiality of client and agent information and follow all brokerage policies

Skills

Professional and friendly demeanor with the ability to handle a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Strong computer skills with the ability to learn new software quickly Experience with data entry, filing, and clerical duties in an office setting Excellent customer service skills with professional phone etiquette Ability to handle multi-line phone systems efficiently Organizational skills with attention to detail for proofreading and document management Previous administrative or receptionist experience preferred (real estate experience is an asset) Knowledge of real estate procedures, MLS listings, or TREB forms is an asset (training provided) Strong typing skills with high accuracy and speed Ability to work independently during weekend hours while managing multiple tasks effectively

What We Offer

Supportive team environment Opportunities for growth within the brokerage Training on office procedures, real estate forms, and industry tools Modern, professional office space Agent and staff events throughout the year
Job Type: Part-time

Pay: $18.00 per hour

Expected hours: 14 per week

Work Location: In person