Job Description

Qualifications / Knowledge / Experience and Skills:

Highly professional and committed to the wedding and event industry Valid drivers-license Good working knowledge of Microsoft Office & Outlook Previous experience of running events; in particular private events such as weddings Previous experience in event sales and putting detailed proposals together Good understanding of different wedding cultures Availability to work some late nights and weekends Excellent telephone and message taking etiquette Focused on delivering a high level of customer/ client service Confident and professional approach when dealing with clients and event suppliers Able to work under pressure and multi task particularly during the peak seasons Maintain Financial records such as final Billing Excellent time management and interpersonal skills

General Responsibilities & Duties:

Prepare and send contracts within 24 hours, after close of sale Schedule follow-ups in system on all contracts within 7 business days Compose related letters, reports, desk top publishing and spreadsheets, as required, for any venue department Prepare invoices for deposits, full payment and outstanding payment owing Schedule follow-ups in system on all invoices due and overdue Assist in developing and printing of menus Prepare sales kits on a weekly basis Preparing the Appointment schedule for all wedding & event sales appointments Update event reader boards o Weekly monitoring of all email accounts, distributing to proper department Weekly mail-out of thank you notes to all clients on behalf of the venue team Assist Property Manager with administration support not limited to preparing, sorting, organizing, and distributing correspondences, reports, invoices, daily couriers, and mail Coordinating logistics via Function Sheets and Banquet Event Orders Take part in Weekly F&B Meeting; going through all upcoming events via the Function Sheets & BEO's Assist in coordinating day-of events which may take place weekdays and/or weekends Conduct site tours if necessary Help maintain department schedule, arrange meetings and take minutes, and provide reminders to all departments Work closely with the Sales/Marketing Team to assist with planning and organizing internal and external events Maintain inventory and order supplies by anticipating and forecasting department needs requirements Delegate Meeting and Event Set-ups Responsible to assure that cash bar/balancing/clean-up & lock up are done accurately Confirm and coordinate all Birthday Pool Parties Create limited menu/pre orders for larger groups Ensure all meetings and are being set up cleaned up Twice Yearly server inventory and ordering Manage gratuity details for each event
32 to 44 hours per week

Starting wage: $22.00

3-month training and probation

6-month increase to $23.00 per hour

10% of function service fees

Monthly phone credit $65.00

Job Type: Full-time

Pay: $22.00-$23.00 per hour

Expected hours: 40 per week

Work Location: In person