Job Description

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. In this role, you will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. The ideal candidate will possess strong organizational skills, a customer-focused attitude, and the ability to multitask in a fast-paced environment. This position requires proficiency in various office software and tools, as well as excellent communication skills.

Responsibilities

Manage front desk operations, including greeting visitors and answering inquiries Handle multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately and efficiently Maintain organized filing systems for easy retrieval of documents Assist with calendar management, scheduling appointments, and coordinating meetings Provide customer support by addressing client inquiries and resolving issues promptly Utilize QuickBooks for basic bookkeeping tasks when necessary Support office management functions to ensure smooth daily operations Proofread documents for accuracy and clarity before distribution Collaborate with team members to enhance overall office productivity

Requirements

Proven experience in an administrative role or similar position Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Strong computer literacy with the ability to learn new software quickly Excellent organizational skills with a keen attention to detail Effective time management skills to prioritize tasks efficiently Bilingual abilities are a plus for enhanced communication with diverse clients Experience with clerical duties such as filing, typing, and data entry Familiarity with front desk operations and phone etiquette is essential Previous experience as a dental or medical receptionist is advantageous but not required Personal assistant experience is beneficial for managing executive tasks
Join our dynamic team where your contributions will make a significant impact on our operations. We value your expertise and look forward to welcoming you aboard!

Job Types: Full-time, Internship / Co-op

Benefits:

On-site parking
Ability to commute/relocate:

Richmond, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person