Job Description

Overview

As a member of the Human Resources team, the Talent Acquisition Specialist is a trusted advisor that is responsible for providing customer focused, full lifecycle recruitment support that is in-line with organizational policies, procedures and legislative requirements, and in partnership with the HR Partners. In collaboration with campus partners, the Talent Acquisition Specialist, ensures that they adequately understand the needs of the manager, and the requirements and expectations of the position. It is critical that they develop and maintain strong relationships with the hiring managers, candidates and additional stakeholders.

Responsibilities

Provides client focused full lifecycle recruitment advice and support for volume recruitment

• Conducts intake meetings with hiring managers to ensure a thorough understanding of job responsibilities, detailing the position needs, clarifying stakeholder expectations and department requirements, establishing timelines, and discussing additional strategic objectives that may be required
• Manages the recruitment process including document/track all pertinent information using an Applicant Tracking System (ATS), (iCIMS). Responsible for the data integrity in all information entered into the ATS and maintains all service levels for recruitment
• Liaise as a single point of contact for both the Managers and Staff across campus, for all non-academic positions within the client groups that they are responsible for
• Reviews all submitted resumes and credentials for appropriateness of skills, experience and knowledge in relation to position requirements while upholding policies, procedures, and best practices
• Collaborates with hiring managers to develop appropriate recruiting sources for advertising and posting jobs
• Conducts preliminary phone interviews/screens with selected candidates to further validate skills, experience and knowledge in relation to position requirements using behavioral-based interview techniques. Conducts face to face interviews as requested by the hiring managers
• Ensures adherence to provisions of the appropriate Collective Agreements, policies and procedures, and applicable legislation
• Participates and coordinates panel interviews with hiring committees, while ensuring confidentiality with committee members
• Develops and maintains candidate pools for select areas of high volume of recruitment
• Manages the presentation, selection, offer, negotiation, closing, and administrative components involved in full lifecycle recruiting
• Supports the onboarding and the integration of the new employees

Provides direct sourcing support

• Provides direct sourcing of exceptional talent for clients in positions that require a more active and strategic approach to recruitment
• Provides client support in the areas of talent sourcing and social media recruitment
• Develops the talent pipeline to support workforce planning initiatives across campus

Provides strategic sourcing support for executive level positions

• Provides support to the Talent Acquisition Manager on executive/senior-level recruitment processes to provide strategic sourcing support for clients to actively find exceptional talent

Acts as an ambassador for the University of Waterloo for talent acquisition

• Liaises externally with professional, community organizations, and agencies
• Works directly on university-wide committees for social media and UW Brand in collaboration with the Talent Acquisition Manager
• Promotes the recruitment brand of the University of Waterloo at external events and networking functions
• Anticipates, develops strategies and exercises due diligence to promote and foster fair recruitment practices
• Develops effective working relationships with client groups, senior management and within the HR department
• Develops and delivers recruitment workshops and tools for hiring managers
• Assess, evaluate and recommend talent acquisition processes and tools that will help standardize and automate processes and create organizational efficiency

Qualifications

• Completion of a Bachelor\xe2\x80\x99s degree or equivalent experience combined with Certified Human Resource Professional (CHRP) designation
• USG 7-8; Recruitment experience with responsibility for end to end process and providing support to source candidates in a high volume environment. Extensive experience using social media to source and attract talent is essential
• USG 9; 5-10 years executive level recruitment experience with responsibility for the end to end process
• Experience of workforce planning and the ability to develop the talent pipeline for the University
• Exposure to branding as it relates to recruitment initiatives
• Excellent interpersonal and communication skills, and be able to build strong collaborative relationships with key stakeholders
• Proficiency in behavioural interviewing methodologies, competency-based techniques, and other selection and assessment tools
• Knowledge of relevant Employment and Human Services legislation, acts and regulations as well as employee and labour relations trends and issues
• Motivated, ambitious, and results-driven demonstarted through a track record of success
• Must be able to demonstrate strong organizational skills, and the ability to always be professional
• Must be a team player who thrives in a busy environment, while upholding strong business and work ethics
• Experience working with an Applicant Talent System, and a Human Resources Management System
• Experience working with iCIMS and Workday an asset
• Proficient in Microsoft Office applications; Word, Excel, PowerPoint, Outlook
• Experience with compensation, and strong analytical skills to ensure employment equity
• Ability to prioritize effectively, including the ability to work independently and collaboratively

Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, M\xc3\xa9tis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at or 519-888-4567, ext. 45935.

University of Waterloo