Job Description

Requisition ID: 344375

Position Number: 20060772

Posting End Date: September 13, 2023V

City: Winnipeg

Site: Shared Health

Work Location: Winnipeg Shared Health

Department / Unit: Procurement Services CDMT

Job Stream: Non-Clinical

Union: SH Exempt-OT

Anticipated Start Date - End Date: ASAP - 03/31/2024

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

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Position Overview

Under the general direction of the Procurement Manager, the System Data Coordinator will be responsible for the maintaining and managing all aspects of the Master Records (Materials, Info Records, Contracts, Vendors etc.) within SAP Supply Chain Module.

The coordinator will be responsible for overseeing and implementing the documented processes, procedures and guidelines that have been developed to ensure all SAP Master Records are maintained in accordance with Master Data Management processes to ensure the data is the single source of truth for the WRHA Regional Supply Chain.

In addition, the incumbent will specifically be responsible for: * Participating as a team member of the Central Material Data Maintenance Team.

• Participating in the development of documented processes and procedures related to material data maintenance, cleansing and sustainment.
• Analyzing and interpreting information captured within the WRHA Contracting Supply Agreements, Contract Updates and supporting analysis, for creation, revision and deletion of Master Records.
• Participating in the management of the WRHA Supply Chain general inbox.
• Liaising between Contracting, Procurement, and Finance.
• Demonstrating a commitment to continual improvement of processes and outcomes.

Experience

• Minimum three (3) years\' experience in a Material Management, Purchasing or Contracting related position.
• Minimum three (3) years\' experience using software applications including Microsoft Office, SAP and contracting/procurement systems.
• Minimum three (3) years\' experience or training in a computerized Purchasing, Inventory and/or Contracting environment.
• Experience in the healthcare environment an asset.
• Knowledge of general accounting principles and methodologies.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards.
• Degree, diploma or certificate in a related discipline (i.e. Business Administration, Computer Sciences, etc.) required.
• Related purchasing/contracting and accounting courses are a definite asset.

A combination of education and experience may be considered.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

• Demonstrated analytical and problem-solving skills.
• Ability to organize and document procedural routines.
• Ability to work under stressful conditions while working to meet scheduled deadlines.
• Ability to function in a team-oriented environment.
• High level of accuracy and attention to detail.
• Ability to multi-task and prioritize competing demands.
• Ability to communicate in a clear and precise manner.
• Ability to communicate and maintain effective working relationships with all levels of the organization and Region (e.g. Procurement, Purchasing, Finance, Winnipeg Regional Health Authority (WRHA) employees, Vendor/Suppliers).
• Excellent interpersonal and collaboration skills.
• Excellent organizational, problem-solving and decision-making skills.
• Effective oral and written communication skills.
• Strong commitment to quality and customer-focused service.
• Excellent computer skills including experience creating and developing excel spreadsheets and database applications.

Physical Requirements

• Good physical and mental health required.

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority