Job Description

Role Requisition

Role title: Specialist - Accounts Receivable/Payable

About the Company:

We are Ener-Controls Audit Services Inc.- established 2011 and based in Calgary, Alberta.

For 14 years, we have served 60 plus upstream oil and gas producer/midstream clients with EPAP, measurement, drafting and methane/emissions services.

Position overview:

We are looking for a Specialist - Accounts Receivable/Payable. This remote, part-time/hourly role is perfectly suited for someone looking to supplement their existing AR/AP workload.

The role will be responsible for the successful administration of the full accounts receivable and payable cycle and other ad hoc accounting and administrative duties.

Primary role: Accounts Receivable:

At least twice a week, review and assess Receivables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero or QuickBooks). Reconcile and manage Aged-Accounts-Receivable report: Conduct 30/60/90-day follow-ups with Ener-Controls clients late in paying invoices. Enter follow-up notes. Liaise with Collection Service should escalation to Collections be required. File all Accounting emails and records in both Sharepoint and Outlook. On direction/request from Management, create and issue client invoices in a timely manner. Save invoices under client folder in Sharepoint. Update AR system and Bookkeeping sheet for all invoices issued, including amount, issue date.

Secondary role: Accounts Payable:

At least twice a week, review and assess Payables status on Ener-Controls Accounting system/software (currently excel with potential to migrate to Xero or QuickBooks). Review all invoices received from Ener-Controls contract staff. Ensure invoice supported with backup as required and reconcile payable amount to PO or non-PO approval, sales proposal/plans or email-based authorization. Execute all payments out-bound including to Ener-Controls contract staff within contractually agreed payment terms with Contractors. Update AP system and Bookkeeping sheet for all invoices paid, including amount, issue date. Reconcile and manage Aged-Accounts-Payable report Prepare vendor and/or general ledger analysis reports as requested Manage the systematic filing of all pertinent AP records and documents in Sharepoint and Outlook.

Longer-term responsibilities: Tax Accounting Support:

Prepare year-end file for external Tax Accountants Serve as Primary point of contact for Tax Accountants at year-end and any time during year.

Qualifications:

2-4 years of experience in an Accounts Payable & Receivables related position. Proficiency with excel - advanced-level skills and demonstrated experience using excel. Excellent written and verbal communication skills.

Job Type:

Contract, with potential to be a permanent FT (salaried) role

Pay:

$25 per hour.

Estimated number of hours per week:

To start, the role will focus on Accounts Receivable only and will be 8-16 hours per week. Within months, as the role expands to Accounts Payable as well, we expect a minimum 16 hours per week and possibly higher.

Benefits:

Fully remote. No in-office requirement or expectation. Work from anywhere and any time.

Ener-Controls provided IT support.

Job Type: Permanent

Pay: $25.00 per hour

Expected hours: 8 - 16 per week

Benefits:

Casual dress Company events Flexible schedule Work from home
Application question(s):

Although the role is remote, we require the selected candidate to be physically based in or near Calgary, Alberta. Are you? How would you decribe your excel skills? Do you have any experience with either Quickbooks or Xero?
Work Location: Remote