Job Description

OVERVIEW

Reporting to the Accounts Payable Team Lead, the

Specialist, Accounts Payable

is responsible for the efficient management of invoices and payments ensuring accurate processing and timely approvals. This role also includes generating aging reports, collaborating with cross-functional teams, and maintaining proactive follow-up for payment coordination.

RESPONSIBILITIES

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Responsible for processing and managing invoices for multiple companies, ensuring accurate and timely payment. Collaborate with other team members to secure invoice approvals, following up as necessary to ensure the timely processing of invoices. Generate aging reports for municipalities and service providers to track payments and ensure compliance with payment schedules. Work closely with the Service Provider Reporting (SPR) team, finance team, and other departments when required for payment coordination. Reviewing and approving employee SAP Concur claims for accurate entries and ensure company policies are being followed. Create Purchase Orders in SAP Maintain Vendor Profiles in SAP Assist in maintaining internal controls including verification calls for new vendors and vendor change requests. Occasional review of expenses posted to General Ledger to ensure accuracy and to raise questions as necessary. Credit card reconciliation and timely follow up with card holders for receipts. Assist with month end closing as well as the year end audit. Assist with AP projects as they arise. Full cross training with other AP team members to ensure coverage during vacations. Other duties as assigned.

Interpersonal/Communications:

Internal Relationship: Works closely with the finance team and other employees to ensure timely approval of invoices, payment of expense claims, and information provision regarding payments. External Relationships: Communicates and maintains a positive working relationship with vendors.

QUALIFICATIONS

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Education

Bachelor's degree or diploma in accounting, finance, or related field

Experience

Proven experience in accounts payable roles, with a track record of accuracy and efficiency. Experience using SAP is a strong asset.

Knowledge

/Competencies/Skills

Strong knowledge of accounting principles and accounts payable processes. Strong MS Excel skills Excellent communication and collaboration skills, to work effectively with internal and external stakeholders. Ability to manage time during peak periods at period-ends and audit season. High level of accuracy, efficiency, and accountability. Ability to build relationships with clients and internal departments. General understanding of goals of the accounting function, and the relationship between the roles in the department.

WORKING CONDITIONS

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Working Hours

This is a Full-Time position, working forty (40) hours per week. Uneven workload, with peak periods at quarter-end, year-end, and during annual audit. Ability to manage own time with reasonable flexibility outside of peak work periods

Remote and/or Field Work

Hybrid - One day a week in Toronto Office

Travel

Not applicable.

Circular Materials is a national producer-led not for profit organization that supports producers in meeting their obligations under extended producer responsibility regulations across Canada. We are committed to building efficient and effective recycling systems to minimize waste, and ensure materials are reused again and again. Through the support of our founders and member producers, Circular Materials is implementing a national harmonized approach focused on improving recovery rates, meeting the needs and expectations of consumers, and protecting the natural environment.

For more information visit:

http://www.circularmaterials.ca

Think you would be a good fit for our

Accounts Payable Specialist

position? We want to hear from you!


We thank all applicants for their interest. However, only those under consideration will be contacted.

Circular Materials is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019, and all applicable provincial accessibility standards, accommodation will be provided by Circular Materials throughout the recruitment, selection and/or assessment process to applicants with disabilities, upon request by emailing to

humanresources@circularmaterials.ca

.

This email is only used for accommodation requests.