Job Description

POSITION TITLE: Societies & Programming Coordinator SUPERVISOR: General Manager HOURS OF WORK: 35hrs weekly September-April, 30hrs weekly May-August REMUNERATION: Salary $45,000 - two weeks vacation with additional three weeks paid leave over winter holiday break, one day remote work, casual dress, parking or bus pass, cell phone subsidy, annual CPI increase, health & dental package, RRSP matching program, Health Spending Account, Wellness Fund. DEADLINE TO APPLY: June 16th - resume and cover letter

ABOUT The Dalhousie Student Union (DSU) is an incorporated non-profit with the objectives of:

• acting as the official representative organization of Dalhousie students;
• serving as the medium of communication between Dalhousie students and the governing bodies of the University;
• encouraging Dalhousie students to have an awareness of their responsibilities in the local, provincial, national, and international community;
• providing services and programming that enhance student life in a financially, socially, and environmentally responsible manner.

With over 20,000 members, the DSU is here to make sure students get the most out of their experience at Dalhousie. The DSU advocates for student rights, builds community on campus through events, supports over 250 societies, and provides discount services!
OVERVIEW
The Societies & Programming Coordinator is responsible for ensuring the effective development, coordination, and day to day management of DSU Societies and related programming. The DSU ratifies over 250 student societies at Dalhousie University annually, with 10k+ in students participating in club events and programs. This position will work in partnership with all stakeholders, on and off campus, related to DSU Society operations. The Coordinator is responsible for providing support and resources to ensure successful coordination and execution of DSU wide and Society specific events. This position will also provide leadership to build working relationships to better meet the extra-curricular needs and expectations of students, thus contributing significantly to student life on campus.
RESPONSIBILITIES Student Societies Coordination

• Operate in accordance with the DSU By-laws and Policies, and work with the DSU Policy and Governance Coordinator to ensure societies are in compliance with the Society Policy, Equity Policy and other relevant policy and procedures.
• Facilitate the application process for the ratification and re-ratification of societies.
• Perform duties related to Risk Management for societies, including the education of societies on matters related to risk management.
• Provide resource support as a non-voting member of the Society Review and Grants Review Committees to provide continuity and to support and implement committee initiatives.
• Maintain resources for Societies including website content, manuals, and event forms.
• Ensure maintenance and upkeep of Society contact lists, Constitutions, and relevant contracts/agreements with individual Societies.
• Research and analyze the society/club systems across various post-secondary institutions and student unions to identify and implement best practices to ensure continuous improvement and growth.
• Ensure the existence of an open and responsive communication channel between the DSU and each DSU Society.

Student Societies Training

• Coordinate the administration of, and at times present, Societies Funding, Primary Event Organizer (PEO), Risk Management training sessions with the relevant executives each year.
• Support societies to develop society constitutions and maintain the level of knowledge required to provide constitution support when needed.
• Act as a staff resource to all Society executives for event planning advisory or program development.

Events and Programming Coordination

• Assist in planning and implementation of all major DSU events, including Orientation, Society Expo and other programming as assignedby the General Manager.
• Contribute to a dynamic campus community by assisting societies with special events, including cultural events and issues-based awareness weeks,and maintain a community network of potential supporters and event partners.
• Assist student societies with event planning outside of the SUB as required.
• Attend DSU events to facilitate operations and respond to emergencies, problems, and other issues; ensure that all aspects of events are implemented and controlled according to plans as directed by the General Manager or appropriate Executive Officer.

Budget and Resources Coordination

• Managing and safeguarding the shared system inventories of equipment and supplies.
• Work with the Society Review Committee and/or relevant executive members to develop and maintain a work plan for society access to offices, lockers, and mailboxes.
• Oversee the management and maintenance of Society space including: the 3rd floor Societies Lounge, resource rooms, kitchen area, and Society locker storages.

Duties may be expanded to other functions as assigned by the General Manager.
QUALIFICATIONS

• Bachelor's degree from a university or equivalent combination of education and experience.
• Possesses excellent oral and written communication skills, and a strong attention to detail.
• Ability to work independently and effectively manage complex situations with a high level of sensitivity, discretion, and diplomacy in mind.
• Demonstrated ability to thrive under pressure in a fast-paced environment, including excellent organizational skills and time management skills. Must be ableto prioritize and meet deadlines.
• Highly adaptable and solution oriented.
• Experience working with diverse communities.
• Demonstrates knowledge of contemporary student issues on campus.
• Must exhibit diligent work ethic,ability to take initiative, good decision-making skills and ability to resolve issues accurately and efficiently.
• Excellent interpersonal skills and ability to work well with all stakeholders, including direct customer service and/or membership-related management experience.
• Strong event management and budgeting skills.
• Ability to effectively identify, mitigate and manage risk.
• Demonstrated ability to quickly learn new online collaboration software, including the Microsoft Suite, Airtable, and/or other software used by the DSU.
• Knowledge of and experience working with society governance structures, constitutions and/or bylaws an asset.
• Experience creating and facilitating workshops an asset.

The Dalhousie Student Union welcomes the contributions that individuals from traditionally marginalized communities, as outlined under the prohibited grounds for discrimination in the Nova Scotia Human Rights Act, bring to our organization. Marginalized communities include racialized people; Indigenous people; women; lesbian, bisexual, gay, transgender and queer people; and people with disabilities. We encourage applicants to self-identify in their cover letter or application if they are a member of a marginalized community.