Job Description

At OHM Security (a subsidiary of Scarlet SecurityRisk Group), we believe in providing valued service, building strong relationships within communities, and safeguarding the interests of the public and our stakeholders. OHM Security continues to grow and provide professional security services throughout Greater Toronto Area, with clients in a wide variety of sectors, including government, retail, commercial sites, industrial sites, and residential areas. Our mission is to deliver the highest quality service in each interaction that reflects a strong and respectful culture.


We are seeking a dedicated and experienced

Senior Office Administrator

to join our team.

About the Position

If you're meticulous, organized and a team player we may want you as a Senior Office Administrator. We are looking for someone who can work closely with our management and work hand in hand with our Admin team members. We need someone comfortable taking on the administration of our office and maintaining the cloud filing system.


The ideal candidate who joins our team is flexible, has excellent communication skills, can work independently and is a strong multitasker. They also have at least five years of administrative experience. As this is a small office, we require someone who is hands-on and also able to fill-in whenever someone is away or overloaded and someone who understands processes and has experience related to Purchasing, A/P, Invoicing, A/R, Collections, ShippingReceiving, Sales, Service and basic Project Management skills.

Responsibilities

Responsible for the management of the admin personnel Overseeing the administrators' workload and determining if they are able to fulfill their tasks in a timely manner or if they require help Learning and having the ability to perform all tasks currently being performed by the other administrators so you are able to step in when a staff member is away or overloaded Providing guidance and training to staff members when required Improving processes where you see fit and making the necessary steps to implement those new processes once approved Providing effective assistance to our technical and sales team members when required Managing H&S training requirements for our technicians to ensure they remain compliant Coordinating recurring tasks with customers, vendors and technical team members Continuously providing customer care of uncompromising standards and quality Investigate and rectify problems when errors occur Maintaining a broad and deep knowledge of all programs and services offered by OHM Security Working collaboratively with your colleagues across all internal business lines Maintaining a high standard of professionalism at all times Assisting with the preparation of reporting, review and dissemination to clients and management as required Liaise with clients, vendors and team members as required Screening and onboarding new admin employees and preparing related documentation Review/manage contract renewals with customers

Qualifications

Minimum five (5) years of experience in an administrative role, preferably within the security industry or Construction Industry or Property Management experience High school diploma required, college diploma or equivalent work experience in directly managing people is preferred Outstanding listening, verbal as well as superior written communication skills Familiarity with basic HealthSafety requirements is an asset Tact and discretion to safeguard confidential information A strong sense of urgency and a proactive approach to problem-solving The ability and insight to think critically, break down problems and recognize patterns and linkages that are not always apparent Knowledge of QuickBooks Desktop preferred Proficiency in Microsoft Word, Excel, Outlook, Office 365, Adobe and/or PDF Element Familiarity with CCDC 2 Stipulated Price Contract would be an asset - Ability to review the non-technical sections of RFP documents when required Proficiency in maintaining and creating logs, reports and other key documents as required Make occasional travel arrangements for staff when required Knowledge of alarm monitoring services would be a definite asset Basic knowledge of auto and business liability Insurance would be helpful Able to easily adapt to change as many current processes may be converted to systems used by SSRG Someone who can take the initiative when something new is presented to them

Why Choose OHM Security

Opportunities for substantial career growth and advancement Exposure to diverse systems, enabling the utilization of a wide skill set Strong commitment to ongoing technical training and career development Abundant opportunities for personal and professional development Health benefits plan

Working Conditions

Based at our Mississauga, Ontario office Reports directly to the EVP of Operations Primarily an in-office role Standard business hours (Monday to Friday), with occasional after-hours availability for urgent matters

Ready to Apply?

Please apply with an updated resume and cover letter. We thank all applicants in advance for their interest in our company, however only formal applications will be considered, and only selected candidates will be contacted for an interview.