Job Description

Company Overview

Powerent is a growing Alberta-based company serving the electrical, utility, and industrial sectors through equipment rentals, calibration, service, and sales. We are seeking a highly organized, experienced

Senior Administrator

to oversee

day-to-day administrative operations

while maintaining direct responsibility for

invoicing and purchasing execution

.

This is a

hands-on leadership role

central to office performance, financial controls, and operational coordination.

Primary Responsibilities

Office Operations & Administrative Leadership

Oversee daily administrative operations to ensure an efficient, organized, and professional office environment Provide guidance and oversight to administrative staff to balance workload and maintain high-quality output Develop, implement, and maintain administrative procedures, forms, and systems to streamline workflows

Documentation & Reporting

Prepare, review, and maintain contracts, rental agreements, purchase orders, safety documentation, and service reports Manage accurate digital and physical filing systems Assist with internal reports, operational summaries, and management documentation

Customer & Vendor Coordination

Act as a primary point of contact for customer inquiries, scheduling, and service coordination Support rental operations through booking coordination, follow-ups, and documentation Communicate professionally with vendors, suppliers, and service providers

Scheduling & Logistics Support

Support equipment scheduling, technician dispatch, and logistics planning Track equipment status, maintenance timelines, and returns with operations staff

Financial & Administrative Controls

Execute and oversee

invoicing and purchasing

across departments Assist with job costing, expense tracking, and accounting support Monitor subscriptions, vendor billing, and administrative budgets Match POs, receiving, and vendor invoices

Compliance & Health / Safety Administration

Maintain training, safety, and certification records Support onboarding, training coordination, and policy compliance

Project & Management Support

Provide executive administrative support to management (meetings, minutes, action tracking) Assist with internal initiatives, process improvements, and special projects

Qualifications

4+ years in senior administration, office management, or operations roles Strong experience with invoicing, purchasing, and documentation control High proficiency with Excel / Google Sheets and office systems Excellent communication and organization skills Strong attention to detail and ability to manage competing priorities Ability to work confidently in a fast-paced, deadline-driven environment

Preferred

Experience in rentals, service, logistics, or industrial operations ERP / CRM or inventory system experience Electrical, construction, or technical services background

What We Offer

Competitive salary + benefits Stable, long-term role in a growing company High-impact position tied directly to operational and financial performance Advancement opportunities into Operations or Accounting

To Apply:

Submit your resume and a brief cover letter outlining your administrative, invoicing, and purchasing experience.

Job Types: Full-time, Permanent

Pay: $30.00-$40.00 per hour

Expected hours: 40 per week

Work Location: In person