Job Description

Job percentage: 100% of 35 hours, regular full-time.

NATURE OF WORK

The main and usual role of the employee in this job class is, in collaboration with management, to support school teams in creating the master schedule for the school or center and other schedules such as the exam schedule, based, among other things, on rationalization and efficiency criteria and, in addition, to adapt and apply the necessary procedures for the organization of administrative operations such as student enrolment, school enrolment control, examinations, preparation of report cards, eligibility for English-language schooling and certification of studies, and summer school scheduling.

THE POSITION

The main and usual role of the employee in this job class is, in collaboration with management, to support school teams in creating the master schedule for the school or center and other schedules such as the exam schedule, based, among other things, on rationalization and efficiency criteria and, in addition, to adapt and apply the necessary procedures for the organization of administrative operations such as student enrolment, school enrolment control, examinations, preparation of report cards, eligibility for English-language schooling and certification of studies, and summer school scheduling.

THE RESPONSIBILITIES

Supports school teams in the preparation of school or center timetables, taking into account relevant factors such as course options offered, student course choices, teaching fields, pedagogical regime, available premises, group formation rules, teaching periods and other constraints such as dispersion of premises and availability of transportation; submits recommendations on timetables to school secretaries and follows up with the principal, providing support for requested modifications. Assists in the collection of data required for student registration and course selection; participates in the design and adaptation of a form for this purpose, ensures that the school secretary manages the return of forms after they have been completed, that school secretaries make corrections as agreed, and produces the various statistics required to draw up a timetable. Carries out analyses, extractions, specific evaluations and reports, using appropriate software, to enable controls or to comply with the procedure laid down for subjects such as enrolment management, report card production, management and transmission of data to school authorities, financing, accounting, budgeting, student overruns, permanent student codes, student absences, supply teaching, school transport, failures and various other lists or reports for transmission, in particular to the Ministry. Ensures that student files are up to date by supporting each school with the guidelines and policies surrounding these files. Provides training and support on school organization procedures and the use of various software programs to the people involved in these operations; when necessary, uses word processing, spreadsheets and the Internet. May be called upon to respond to requests for information from other school, board or parent personnel; may be called upon to initiate less experienced school secretaries and to coordinate the work of support staff in the tasks they perform in carrying out technical operations programs under his/her responsibility. May perform other related duties as required.

Social Advantages

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Sick leave Insurance Paid holidays Dental insurance Employee Assistance Program (EAP) Pension scheme Telework Holidays Free parking Continuing Education Recognition of years of service Social activities organized by the company Reimbursement of mileage


The use of the masculine gender has been adopted in order to lighten the text and has no discriminatory intent.

- Pourcentage de la tache: regulier temps plein 35h

Nature du travail

Le role principal et habituel de l'employe dans cette classe d'emploi consiste, en collaboration avec la direction, a soutenir les equipes scolaires dans la creation de l'horaire-maitre de l'ecole ou du centre et d'autres horaires tels que l'horaire des examens, en se basant, entre autres, sur des criteres de rationalisation et d'efficacite. De plus, il ou elle adapte et applique les procedures necessaires a l'organisation des operations administratives telles que l'inscription des eleves, le controle des inscriptions scolaires, les examens, la preparation des bulletins, l'admissibilite a l'enseignement en langue anglaise, la certification des etudes et la planification des cours d'ete.

Attributions caracteristiques

Soutient les equipes scolaires dans la preparation des horaires de l'ecole ou du centre, en tenant compte des facteurs pertinents tels que les options de cours offertes, les choix de cours des eleves, les champs d'enseignement, le regime pedagogique, les locaux disponibles, les regles de formation des groupes, les periodes d'enseignement et d'autres contraintes telles que la dispersion des locaux et la disponibilite des transports; soumet des recommandations sur les horaires aux secretaires d'ecole et assure le suivi avec le directeur, en fournissant un soutien pour les modifications demandees. Aide a la collecte des donnees requises pour l'inscription des eleves et le choix des cours; participe a la conception et a l'adaptation d'un formulaire a cet effet, veille a ce que la secretaire d'ecole gere le retour des formulaires une fois remplis, que les secretaires d'ecole effectuent les corrections convenues et produit les diverses statistiques necessaires a l'elaboration d'un horaire. Effectue des analyses, des extractions, des evaluations specifiques et des rapports, en utilisant des logiciels appropries, pour permettre des controles ou se conformer a la procedure etablie pour des sujets tels que la gestion des inscriptions, la production des bulletins, la gestion et la transmission des donnees aux autorites scolaires, le financement, la comptabilite, la budgetisation, les depassements d'eleves, les codes permanents des eleves, les absences des eleves, l'enseignement suppleant, le transport scolaire, les echecs et diverses autres listes ou rapports a transmettre, en particulier au Ministere. Veille a ce que les dossiers des eleves soient a jour en soutenant chaque ecole avec les lignes directrices et les politiques entourant ces dossiers. Fournit de la formation et du soutien sur les procedures d'organisation scolaire et l'utilisation de divers programmes logiciels aux personnes impliquees dans ces operations; lorsque cela est necessaire, utilise le traitement de texte, les tableurs et Internet. Peut etre appele a repondre aux demandes d'information d'autres personnels scolaires, de la commission scolaire ou des parents; peut etre appele a initier les secretaires d'ecole moins experimentes et a coordonner le travail du personnel de soutien dans les taches qu'ils accomplissent dans le cadre de l'execution des programmes d'operations techniques sous sa responsabilite. Peut accomplir d'autres taches connexes selon les besoins.

Avantages sociaux

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Conges de maladie Assurance Conges payes Assurance dentaire Programme d'aide aux employes (PAE) Regime de retraite Teletravail Vacances Stationnement gratuit Formation continue Reconnaissance des annees de service Activites sociales organisees par l'entreprise Remboursement du kilometrage


L'utilisation du genre masculin a ete adoptee dans le but d'alleger le texte et n'a aucune intention discriminatoire.