Job Description

The Registrar's Office (RO) is a large, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Senior Coordinator, Registration and Academic Scheduling, the Registration and Academic Scheduling Clerk is jointly responsible for the maintenance of the University's Academic Timetable, the production and maintenance of the University's Approved Course Catalogue, the production of the Formal Examination schedule and scheduling exam invigilation services for students writing exams for courses at other institutions.
Key Responsibilities

• Maintain the University's academic timetable, including additions, deletions, and modifications to course offerings.
• Liaise with academic departments and internal staff regarding course offerings and related details, including troubleshooting errors that may be affecting students' ability to register in courses.
• Schedule midterm examinations and other course-related activities.
• Maintain the University's Approved Course Catalogue, including additions, deletions, and modifications, ensuring consistency with University policies and regulations.
• Produce the Formal Examination Schedule for the University each term, including scheduling large and small examination venues and scheduling both Chief and Assistant Examination Invigilators.
• Schedule invigilation services for students and community members writing examinations from other institutions (external examinations).

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• Business/Administrative Professional diploma with approximately five years' related work experience (or equivalent combination of training and experience).
• Proficiency in MS Office (Word, Excel, Access).
• Excellent communication, interpersonal and organizational skills.
• Ability to work independently with close attention to detail and ability to establish priorities to meet conflicting deadlines.

Assets

• Experience in Banner Production, or a related system.
• Experience with Infosilem EnCampus Suite.
• Experience in a university environment.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Knowledge & Thinking Skills
• Communication
• Service

Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .Posting Detail InformationNumber of Vacancies 1
Open Date 03/25/2025
Close Date 04/01/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Rxc3xa9sumxc3xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University