Job Description

Position Information

Position Title

Academic Timetable Coordinator

Department/Unit

Registrar's Office

Location

Halifax, Nova Scotia, Canada

Posting Number

S129-25

Employee Group

DPMG

Position Type

Term

Duration of Contract (if applicable)

until August 9, 2026

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$52,516 - $70,146 per annum

Classification

ADM-04

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Registrar's Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. The Registration & Academic Scheduling Team oversees the production of the University's Academic Timetable, consisting of approximately 9,000 active lecture, lab and tutorial sections offered in 150 different subjects, as well as the University's Approved Course Catalogue, Academic Calendar and Formal Examination Schedule. Reporting to the Assistant Registrar, Registration and Academic Scheduling, the Academic Timetable Coordinator coordinates the production of the University's Academic Timetable each year.

Key Responsibilities

Coordinate the creation of the University's academic schedule which includes negotiating with over 80 departments to ensure that their approximately 9,000 lectures, labs and tutorials are appropriately scheduled. Responsible for conflict resolution for the University's academic schedule - primary contact for departmental administrators and professors when scheduling conflicts occur. External training of departmental administrators and/or faculty members on the preparation and submission of academic scheduling details by creating and maintaining a training program for departmental academic schedulers. Internal training and general administrative duties including training other members of the Timetable team, maintaining training support documentation, supporting the maintenance of the University's Academic Calendar and the Scheduling units operational needs. Maintain a thorough knowledge of all University policies and procedures pertaining to scheduling, as well as a thorough technical aptitude in all scheduling software used by the University (lnfoSilem EnCampus Suite, lnfoSilem EnCampus Enterprise, and Banner Production).

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Undergraduate university degree in a related field, plus a minimum of three years' experience in a relevant field (or an equivalent combination of training and experience). Demonstrated experience in training or education, with strong presentation skills and familiarity with communications development. Excellent decision-making, organizational, and negotiation skills along with innovative problem solving abilities. Experience in a high-volume customer service area. Experience with Banner Production.

Assets

Experience with lnfoSilem EnCampus software products, or similar.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

Self-Awareness & Professionalism Adaptability Knowledge & Thinking Skills Communication Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan (if term position is one year or longer), health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

www.dal.ca/hiringfordiversity


Posting Detail Information

Number of Vacancies

1

Open Date

06/30/2025

Close Date

07/08/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/19089