Job Description

About Loyalist

Loyalist College is built upon the lands governed by the Dish with One Spoon wampum agreement. We affirm and thank the Haudenosaunee, Anishinaabeg and Huron-Wendat nations for their continued caretaking of the land. At Loyalist, we empower our students with wraparound support services and hands-on training to succeed on any path they choose. Our academic programs are responsive and innovative, designed to solve pressing social and economic challenges and meet the evolving needs of our regional industry and community partners. Our graduates enter the workforce equipped with the knowledge they need to be better global citizens, and with future-focused skills to lead change in their fields. With a presence in Belleville, Bancroft, Port Hope, Tyendinaga and Toronto, we believe our institutional responsibility extends beyond the classroom to seeing the big picture for the communities we serve. Our expertise in applied research and deep connections to local industry support economic development, to the benefit of businesses, entrepreneurs, changemakers and innovators. Our commitment to decolonization, and the pursuit of a more inclusive, equitable world, means we hold ourselves accountable to the diverse perspectives, cultures and experiences that shape our communities.

Position Summary

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The Academic Office Coordinator provides confidential, clerical/administrative support and services to the Dean and Associate Dean and is responsible for coordinating the efficient day-to-day operation of the School of Interdisciplinary Studies. The position provides front-line service and operational support for the Port Hope Campus and acts as a liaison among the Dean, Associate Dean, program coordinators, faculty, staff, students and internal and external stakeholders. The incumbent is responsible for the timely and accurate maintenance of sensitive records and reports to ensure the efficient operation of the department. This position will also support student life activities and services at the Campus.

Duties and Responsibilities

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Primary contact for the Dean and campus; support and liaison for students, faculty and staff Arranges, records, and maintains schedules for the Dean and coordinates the calendar for campus activities Coordinates curriculum development activities related to new program development, program revisioning, program quality assurance and records, acting as a contact between programs at the Belleville Campus and occasionally the Bancroft Campus. Maintains department and program files; school budget records, assists with organization of course outline and scheduling processes Gathers, analyzes and summarizes necessary data and drafts reports to accommodate College requirements (e.g. faculty availability and assignments, schedules, textbooks and additional program costs); researches, assembles, organizes, and produces materials and information for reports, meetings, and presentations Researches and purchases instructional and office equipment and supplies Provides orientation support and coordinates the arrangement and provision of related employment requirements for full and part-time faculty, staff and students; maintains detailed support manual and guidelines for distribution to new staff Responds to requests from educational institutions, prospective students, and graduates for historical data including transcripts and course outlines or other required course documentation Assesses on-campus student position assignment needs, hiring, and administration Analyzes, generates, summarizes, monitors and maintains accurate, comprehensive and detailed financial and statistical records and data Investigates and prepares necessary documentation for professional development activities as required Primary contact on-site and with Belleville Campus for maintenance contractors, facility services and IT Services; communicates with landlord and municipal offices when required Inputs and tracks records required for payment of wages and attendance records for department staff, faculty and students and resolves internal and external problem queries Inputs and maintains detailed records within the Program Overview Document (POD) Liaises with the Student Experience and Engagement team, assists with planning, scheduling, and logistics related to hosting and facilitating activities and events including: transportation requests, catering, room bookings, etc. on campus and within community

Qualifications

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Minimum 2 (two) year diploma in Business Administration or a related field Minimum 5 (five) years' experience in a senior administrative support role; experience in an educational setting is an asset Experience directly working with faculty and program teams Superior organizational, time management, and analytical skills with a high degree of initiative in providing action and expediency Advanced computer/software skills including word processing, database management and spreadsheet software including MS Office Suite Advanced customer service skills, including interpersonal and problem-solving skills, conflict, stress management and resiliency Effective communication skills, both oral and writtenincluding the ability to deal with confidential and sensitive matters in a professional, diplomatic manner Ability to work in a team environment and independently This position's home campus will be the Port Hope Campus, however, occasional Inter-campus travel to the main Belleville Campus is required Valid driver's license

Please note:

Following an offer of employment, candidates with Canadian credentials will be required to provide official transcripts from the granting educational institution(s); candidates with international credentials must provide World Education Services (WES) www.wes.org/ca evaluation (at their own cost) confirming Canadian equivalency of their credentials.



Loyalist is committed to promoting a diverse and inclusive college community. We encourage and welcome applications from marginalized and equity seeking groups. Loyalist College is committed to accommodating applicants with disabilities throughout the hiring process. If you have accommodation needs, please inform us as soon as possible by sending an email to humanresources@loyalistcollege.com.


We thank all applicants, however, only those selected for an interview will be contacted.