Academic Timetable Coordinator

Halifax, NS, Canada

Job Description

The Registrar's Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. The Registration & Academic Scheduling Team oversees the production of the University's Academic Timetable, consisting of approximately 9,000 active lecture, lab and tutorial sections offered in 150 different subjects, as well as the University's Approved Course Catalogue, Academic Calendar and Formal Examination Schedule. Reporting to the Assistant Registrar, Registration and Academic Scheduling, the Academic Timetable Coordinator coordinates the production of the University's Academic Timetable each year.
Key Responsibilities

  • Coordinate the creation of the University's academic schedule which includes negotiating with over 80 departments to ensure that their approximately 9,000 lectures, labs and tutorials are appropriately scheduled.
  • Responsible for conflict resolution for the University's academic schedule - primary contact for departmental administrators and professors when scheduling conflicts occur.
  • External training of departmental administrators and/or faculty members on the preparation and submission of academic scheduling details by creating and maintaining a training program for departmental academic schedulers.
  • Internal training and general administrative duties including training other members of the Timetable team, maintaining training support documentation, supporting the maintenance of the University's Academic Calendar and the Scheduling units operational needs.
  • Maintain a thorough knowledge of all University policies and procedures pertaining to scheduling, as well as a thorough technical aptitude in all scheduling software used by the University (lnfoSilem EnCampus Suite, lnfoSilem EnCampus Enterprise, and Banner Production).
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
  • Undergraduate university degree in a related field, plus a minimum of three years' experience in a relevant field (or an equivalent combination of training and experience).
  • Demonstrated experience in training or education, with strong presentation skills and familiarity with communications development.
  • Excellent decision-making, organizational, and negotiation skills along with innovative problem solving abilities.
  • Experience in a high-volume customer service area.
  • Experience with Banner Production.
Assets
  • Experience with lnfoSilem EnCampus software products, or similar.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie's core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:
  • Self-Awareness & Professionalism
  • Adaptability
  • Knowledge & Thinking Skills
  • Communication
  • Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan (if term position is one year or longer), health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit
Posting Detail Information
Number of Vacancies 1
Open Date 06/30/2025
Close Date 07/08/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents * Resume / Curriculum Vitae (CV)
Optional Documents * Cover Letter

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Job Detail

  • Job Id
    JD2474425
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    $52516 - 70146 per year
  • Employment Status
    Permanent
  • Job Location
    Halifax, NS, Canada
  • Education
    Not mentioned