Job Description

Position: Recruitment & Onboarding Advisor

Reports to: Human Resources Manager

Location: Grande Prairie or Calgary

Job Brief:

The Recruitment and Onboarding Advisor is a part of the Human Resources Department and responsible for delivering and executing on recruitment and onboarding initiatives. Are a key driver in the talent acquisition strategy and workforce planning for Control Tech operations.

Duties & Responsibilities:

• Consult with hiring managers and supervisors to determine specific job requirements, staffing needs and key information before recruiting.
• Maintain successful recruiting strategies, interviewing and testing programs; advise hiring managers/Supervisors on candidate interviewing and selection process.
• Manage ATS System and maintain appropriate tracking methods and processes.
• Utilize internal ATS system for posting jobs, managing candidate selection and reporting status of candidates in the recruitment process, including closing filled job postings.
• Use external job boards as required, and social media to build a pipeline of qualified candidates for current and future hiring needs.
• Advertise, source, screen and shortlist resume and qualified applicants using the internal ATS System.
• Prepare offers of employment.
• Respond to phone, email, and all other recruitment related inquiries while maintaining a high degree of customer service and professionalism.
• Anticipates the needs of recruitment and sourcing candidates, make recommendations, and establish recruitment strategies and initiatives by country, region, and technical role.
• Support the planning and execution of Control Techs recruitment strategy, including attending company recruitment events, open houses, and job fairs at various locations,
• Identify when recruitment challenges persist and collaborate with the Human Resources Manager, Hiring Managers, VP, of Business Development and the BD team in proposing solutions.
• Resourceful, systematic and the ability to work under pressure with competing priorities with a variety of technologies and sourcing strategies.
• Identify areas of improving efficiency and quality for recruiting high-turnover positions.
• Complete various reports and collect recruitment stats to be shared with various stakeholders.
• Facilitate the onboarding administrative processes, assist new hires with onboarding process and ensure all documentation have been complete and required certifications and documents are collected during the onboard process.
• Conducts new hire orientation regarding Control Tech compensation, benefits, and ethics policies; guides new hires through employee paperwork and works with payroll and administration to ensure pay and IT access are set up.
• Collect documents for background checks, D&A testing including references checks.
• Validate all onboarding requirements per position, to ensure site requirements are met for each hire (Specific to field technicians and the regions and or clients that they work for).
• Work with Hiring Managers, Human Resources, and Payroll to deliver the best in industry new hire and onboard experience.
• Ensure proper documentation and filing convention for all new hire employee files is completed.

Required Skills & Abilities:

• Excellent professional verbal and written communication skills.
• Highly proficient in using the Microsoft Office Suite (Excel, PowerPoint, Word).
• Experience in behavioural and situational based interviewing techniques.
• Experience with both high-volume as well as strategic recruitment, preferably with experience in both.
• Be self-motivated with sound decision-making and problem-solving skills; have an aptitude for analyzing situations and formulating solutions.
• Exceptional administrative and organizational skills with a high level of accuracy and attention to detail.
• Demonstrates sound work ethics, cultural awareness, honesty, and confidentiality with regards to private and sensitive information.
• Attention to detail and ability to multi-task in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• A positive and proactive approach towards problem-solving and meeting challenges.
• Strong computer skills with demonstrated experience with Microsoft Office Suite, HRM (ARCORO) software, and ATS (ARCORO) software.

Qualifications:

• 2 \xe2\x80\x93 3 years experience in a HR or Recruitment role (Experience in the E&I or Oil and Gas industry is an asset)
• Experience and knowledge of Technical Trades and Apprenticeship Programs would be considered an asset.
• Ability to handle confidential information ethically with integrity and professionalism.
• Ability to find independent solutions to problems and anticipate recruitment and talent acquisition needs.
• Ability to travel within Canada and United States as required.

Education:

• Bachelor s degree/Associates Degree, Diploma or Certificate in Human Resources/Recruitment/ Business Administration or relevant field.
• Combination of Human Resources/Recruitment /education or experience in a similar role.

Leadership Behaviors (expected of Leaders at all levels in Control Tech):

• Create Clear Direction; Creates a clear path forward with a drive to win and focus on results, champion s the Mission, Vision and Brand of Control Tech. Engages and communicates with all employees what the direction of the company and how their actions contribute.
• Model; Demonstrates the behaviors and attitudes required for success, prioritizes time to focus on high value activities, learns continuously and creates this condition for their team.
• Partner; Delivers on and manages promises to co-workers and employees, appropriately involves others in decision making that affects them.

Self Management Behaviors (expected of all people in the Control Tech family):

• Self Awareness; Recognizes impact on others, knows strengths and limitations, sense of self worth and confidence.
• Self Control; Disruptive emotions and impulses are in check, maintains consistency with core values.
• Maintains Motivation; Strives to learn, to improve and to be successful.
• Listening and Speaking Respectfully; Listens generously - clarifies meaning and intent, speaks straight and respectfully.
• Collaborator; Works effectively on teams with a wide variety of people, resolves conflict directly and productively, contributes to the success of others.

Control Tech 2011 Ltd.