Job Description

What We Need

Corpay is currently looking to hire a Reception and Office Coordinator within our Corporate Payments division. This position falls under our Cross-Border line of business and is located in downtown Toronto, Ontario. You will report directly to the CFO with a joint reporting line into HR and regularly collaborate with the Office Management and IT Service departments. In this role, you will serve as the face of the workplace, ensuring smooth daily operations, supporting guest services, and maintaining a welcoming and efficient environment for employees, clients, and visitors.

How We Work

As a Reception and Office Coordinator, Corpay will set you up for success by providing:

Assigned workspace in the Toronto office Company-issued equipment Formal, hands-on training

Role Responsibilities

The responsibilities of the role will include:

Greeting and welcoming all visitors and employees in a professional and friendly manner Answering and directing incoming phone calls and emails Managing visitor check-in procedures, maintaining security protocols, and issuing visitor badges Handling incoming and outgoing mail and courier packages Maintaining a tidy, organized, and presentable reception area Serving as the primary contact for general office questions from team members Monitoring office supply inventory and placing timely orders Coordinating distribution and tracking of employee access cards and office supplies Supporting onboarding of new employees, including badge access, desk booking app access, and office tours Ensuring shared spaces (kitchen, meeting rooms, etc.) are stocked and well-maintained Assisting with office events, team lunches, and company events Providing general administrative support to Senior Executives as needed

Qualifications & Skills

Minimum 1 year of experience in a receptionist, administrative, or office coordinator role Excellent verbal and written communication skills Friendly, proactive, and solutions-oriented approach High level of professionalism and customer-service mindset Strong organizational skills with the ability to multitask effectively Proficiency in Microsoft Office Suite or similar tools Experience working with Senior Executives and maintaining confidentiality

Benefits & Perks

Comprehensive salary and benefits package including, Medical, Dental, Vision and Paramedical benefits, as of day one Optional company match RRSP program Virtual fitness classes offered company-wide Time-off including major holidays, vacation, sick, personal, & volunteer time Discounted gym membership rate Philanthropic support with both local and national organizations

Equal Opportunity/Affirmative Action Employer

Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all qualified applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department. For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: Canadian Human Rights Act - Grounds of Discrimination, Employment Equity Act (Canada)

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