Job Description

Job Overview

We are seeking a dynamic and organized Reception and Office Administrator to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations and providing exceptional administrative support to staff, subcontractors and visitors. Your energetic approach and attention to detail will help create a positive environment for staff, clients, subcontractors and visitors alike. The ideal candidate will thrive in a fast-paced setting, demonstrating excellent communication, organizational skills, and multitasking abilities.

Responsibilities:

Reception

Greet visitors and clients warmly, managing front desk operations with professionalism and courtesy Answer and direct multi-line phone systems promptly, maintaining excellent phone etiquette Respond to telephone, email and in-person inquires from clients (internal and external) General clerical functions such as processing mail and letter/courier preparation Oversee office supplies inventory, place orders with vendors, and maintain vendor relationships for office needs

Administration

Handle bookkeeping tasks including invoicing, expense tracking, and basic QuickBooks data entry Call and follow up with clients for outstanding payments Maintain organized filing systems--both physical and digital--for easy access to documents Data entry into spreadsheets and project management software Facilitate communication across departments by preparing reports, memos, and correspondence Other duties as required

Experience and Qualifications

Proven experience in administration or clerical roles within a professional environment Familiarity with QuickBooks software is highly desirable Proficient with Microsoft Office (Word, Outlook, Excel, and Teams) Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting Demonstrated ability to work independently and collaboratively in a fast paced environment Excellent communication skills--both verbal and written with attention to detail and professionalism
Join us as our Reception and Office Administrator to help foster an organized, welcoming environment where teamwork thrives! Your proactive attitude will ensure our office runs smoothly while providing exceptional customer service both internally and externally.

Job Types: Full-time, Permanent

Pay: $17.00-$19.00 per hour

Expected hours: 40 per week

Work Location: In person