Job Description

Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of university assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, financial systems and policies, and the University\'s endowment, pension and short-term investment programs and payroll services. Reporting to the Executive Assistant & Operations Manager, the Reception and Administrative Assistant will be the primary point of contact for Financial Services and will be responsible for providing exceptional customer service to our customers and stakeholders both internal and external to Financial Services.
Key Responsibilities

• Acts as information resource for Financial Services and is usually the first point of contact in assisting visitors, employees and students in person, by email, and by telephone. Troubleshoots issues as required.
• Provides support to Financial Services which includes but not limited to office maintenance, managing furniture/key inventory, receiving and distributing mail and data entry tasks.
• Responsible for miscellaneous financial activities such as but not limited to preparing journal entries, reconciling P-card.
• Provides support to HR processes within Financial Services including creating and updating organizational charts, processing payroll forms and setting up casual staff in the system.
• Prepares and coordinates maintenance work orders that are submitted for the office.
• Updates the Financial Services Sharepoint site as needed.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Office Administration program with three to five years\' related experience in a customer service background (or equivalent combination of training and experience).
• Experience in a financial inquiries or document processing environment.
• Ability to prioritize, problem solve and meet demands in a high volume, deadline-driven environment with strong attention to detail.
• Demonstrated professionalism, and excellent interpersonal and communication (verbal and written) skills are essential.
• Proficiency in MS Office applications and experience with integrated administrative systems (e.g., Banner).

Assets

• Experience in a university environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie\'s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi\'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies 1
Open Date 01/02/2024
Close Date 01/19/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * R\xc3\xa9sum\xc3\xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University