Job Description

About the Role

The Next Door Group, a top-performing real estate team with Engel & Volkers Vancouver, is seeking a

detail-oriented and motivated Real Estate Assistant

to provide essential administrative, marketing, and transaction support. This role ensures our agents can focus on advising clients while you keep operations running smoothly. The ideal candidate is highly organized, proactive, and comfortable managing logistics in a fast-paced, dynamic environment.

Key Responsibilities

Client Care Support

Support agents in delivering exceptional client experiences. Coordinate client gifts, key handovers, and vendor access (photographers, stagers, cleaners, contractors, etc.). Assist with client follow-up touchpoints and special initiatives (cards, event invitations, newsletters).

Transaction & Listing Support

Prepare and organize digital and physical listing presentations. Create transaction kits and prepare disclosure forms. Complete MLS Data Input Sheets, prepare feature sheets and brochures, and coordinate print/digital marketing. Track key transaction dates and ensure all required documentation is received and filed. Liaise with cooperating agents, lawyers, and vendors to facilitate smooth closings.

Marketing & Communications

Coordinate with photographers, videographers, floorplan providers, and staging companies. Manage communication with marketing vendors to ensure deliverables are accurate and on schedule. Assist with creating and editing marketing materials (flyers, social media content, newsletters). Maintain the team's database and marketing systems.

Team & Administrative Support

Manage and organize team email accounts. Keep digital and physical files organized and compliant. Research market comparables and neighbourhood information to support listing and buyer presentations.

Qualifications & Skills

Experience in real estate, administration, or marketing preferred. Strong organizational skills with the ability to manage multiple priorities. Clear and professional written and verbal communication. Proficiency with MLS (Paragon), DocuSign, Canva, CRM systems, and Microsoft Office Suite preferred. High attention to detail and a proactive approach to problem-solving. Professional, discreet, and collaborative team player. Valid driver's license and reliable vehicle required.

What We Offer

The opportunity to work with one of Vancouver's leading real estate teams. Exposure to a wide array of listings and clients across the city. A collaborative and professional team environment within Engel & Volkers Vancouver. Competitive compensation commensurate with experience.
Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Work Location: In person