Job Description

Position Overview

The Real Estate Assistant plays a key role in supporting the daily operations of a high-performing real estate team. This individual will assist with transaction coordination, listing management, client communications, and team support -- while also having the potential to step in for licensed responsibilities if already licensed or once licensed. This is a vital role for maintaining consistency, service excellence, and organizational efficiency across the business.

Key Responsibilities

Transaction & Listing Management

Prepare and manage all listing documents, contracts, and forms (with licensed support where required) Coordinate listing preparation including photography, staging, signage, property write-ups and MLS input Manage transaction timelines, track condition dates, and coordinate closing steps Communicate with clients, lawyers, agents, and vendors throughout the process Ensure all paperwork is completed accurately and filed appropriately

Client Communication & Support

Serve as a consistent, professional point of contact for clients throughout the buying/selling process Provide timely updates and proactive communication to keep clients informed and confident Assist in client care initiatives such as gift preparation and deliveries, check-ins, event coordination or handwritten notecards

Administrative & CRM Support

Maintain and update client databases and CRM systems Input and track leads, assign follow-ups, and ensure no opportunities are missed Assist with team scheduling, calendar coordination, and internal communication

Licensed Backup for Showings & On-Site Appointments

(if licensed, or upon obtaining license)

Step in as a licensed backup for showings, buyer tours, and walk-throughs when agents are unavailable Attend home inspections and other key appointments as needed Represent the team professionally and ensure the client experience remains seamless and consistent Be flexible and responsive to occasional last-minute appointment needs

Team & Systems Support

Assist with task management and process improvements to increase operational efficiency Collaborate with agents and other admins to streamline handoffs and ensure a high standard of service Stay up to date with industry regulations and team procedures

Ideal Candidate

Strong organizational and communication skills Tech-savvy with the ability to learn CRM systems and task management tools Confident in both administrative and client-facing settings Detail-oriented, proactive, and solution-focused Comfortable with a mix of office work and on-the-go responsibilities Able to work occasional evenings/weekends as needed
Job Types: Full-time, Permanent

Pay: $35,000.00-$50,000.00 per year

Work Location: In person