Job Description

Job description

Location: Hybrid (Work from home with occasional in-office meetings)

Position Overview

We are seeking a highly organized and self-motivated Executive Assistant to support our growing real estate team. This role requires a detail-oriented individual who thrives in a fast-paced environment, is a natural problem solver, and is comfortable working both independently and collaboratively. You will be responsible for a mix of administrative duties and client-focused support to assist the team and elevate our client experience.

Key Responsibilities

Complete, file, and organize real estate paperwork and transaction documents including coordinating with lawyers, mortgage brokers and clients Update and maintain listings, marketing materials, and internal documents Assist with Canada Post mail-outs and general newsletter/email campaigns Conduct property searches based on client criteria and gather relevant property information Communicate with agents, clients, and vendors to obtain and verify property details Assist with client event planning Assist with searching for commercial leasing opportunities Create and send client follow up emails, cards, etc. Monitor client birthdays, milestones, etc. to stay top of mind Create and manage CRM including smart lists, follow ups, tagging leads, etc. Identify and solve issues as they arise, proactively supporting team operations Attend periodic in-office meetings or team sessions as required

Qualifications

Previous administrative or real estate experience is an asset A paralegal background would be excellent Excellent organizational and time-management skills Strong attention to detail and accuracy Ability to work independently and take initiative Strong written and verbal communication skills Proficient in Google Workspace (Docs, Sheets, Gmail) and comfortable learning new platforms Familiarity with real estate tools or CRMs is a plus, but not a requirement Own a laptop and cellphone with reliable internet access

Experience

Real Estate, Law Admin, Paralegal, or Administration (1 year preferred)

Work Environment

Primarily remote with flexible scheduling Occasional in-office work required for meetings and collaborative sessions

Schedule

Monday to Friday, some weekends or evenings as needed.

Benefits

Primarily work from home, working times have some flexibility. Paid time off.

To Apply:

Please submit your resume and a brief cover letter outlining why you're a great fit for this role.

Work Location: Hybrid remote in Dartmouth, NS

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

Paid time off Profit sharing Work from home
Work Location: Hybrid remote in Dartmouth, NS