Job Description

Real Estate Assistant to a Top Producing Real Estate Associate Broker

Real Estate | High-Performance Environment

Location:

Calgary

Employment Type:

Full-time

Compensation:

Competitive, based on experience

About the Role

We are seeking an exceptional

Real Estate Assistant

to support a high-expectation, fast-moving real estate business. This is not a passive administrative role. This position is for someone who thinks ahead, operates with precision, and takes full ownership of outcomes.

You will be a critical operational partner--helping ensure that timelines are met, details are flawless, and potential issues are handled before they surface. If you thrive in structured environments, value clarity and standards, and take pride in being the person who keeps everything running smoothly, this role may be a strong fit.

Core Traits We Are Looking For

This role requires an individual who operates with exceptional organizational skills, precision, and foresight. The right person will consistently demonstrate the following:

Exceptionally organized

-- systems-oriented, structured in how you think and work, and naturally inclined to keep information, timelines, and processes clean and controlled

Highly detail-driven

-- you notice inconsistencies, errors, and omissions before they become problems; accuracy is not optional, it is your standard

Proactively anticipates obstacles

-- you instinctively look ahead, identify potential points of failure (deadlines, documentation gaps, client expectations, compliance issues), and address them early

Solution-oriented by default

-- when an issue arises, you arrive with options and recommendations, not just the problem

Strong situational awareness

-- you understand how decisions, timing, and communication impact clients, transactions, and the broader business

Calm and composed under pressure

-- able to manage urgency and complexity without becoming reactive or disorganized

Accountable and ownership-driven

-- you take responsibility for outcomes and follow tasks through to completion without reminders

Comfortable supporting a decisive, high-expectation leader

-- you value clarity, standards, and direct communication

Adaptable and mentally flexible

-- able to adjust quickly as priorities shift while maintaining accuracy and control

Discreet and professional

-- trusted with confidential information and sensitive situations at all times
Key Responsibilities

Manage calendars, priorities, and deadlines with precision Coordinate real estate transactions, documentation, and compliance details Track tasks, follow-ups, and commitments to ensure nothing falls through the cracks Prepare, organize, and maintain systems for files, records, and workflows Act as a gatekeeper and communication filter to support effective decision-making Identify potential issues early and proactively propose solutions Support day-to-day business operations with a high degree of accuracy and professionalism
Ideal Background

Licensed Real Estate Agent with min 1 year experience Experience in real estate administration with min 2years, legal, or professional services environments is an asset Prior experience as an Executive Assistant, Operations Assistant, or similar support role Strong written and verbal communication skills High proficiency with digital tools, systems, and task management platforms A reputation for reliability, discretion, and follow-through
Why This Role

Work closely with a decisive, growth-oriented leader Clear expectations, direct communication, and high standards Opportunity to play a meaningful role in the success of a high-performing business A role where excellence, ownership, and professionalism are genuinely valued
Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

Employee assistance program Mileage reimbursement Paid time off Wellness program
Work Location: In person