Job Description

EMPLOYMENT OPPORTUNITY
Property Manager Assistant - Full Time
M\xe2\x80\x99akola Housing Society \xe2\x80\x93 Prince Rupert
M\xe2\x80\x99akola Housing Society (MHS) is an Indigenous affordable housing provider committed to supporting vibrant, diverse communities in British Columbia. Our portfolio spans the entire province and involves property management, asset management, Assisted Living and providing professional consulting services to other service providers.

Position Summary

Reporting to the Prince Rupert Property Manager, this position provides a range of confidential and administrative functions to support the regional property management office. The Property Manager Assistant (PMA) will be responsible for the overall flow of work for the regional office and to provide exceptional customer service to our tenants while being mindful of M\xe2\x80\x99akola\xe2\x80\x99s vision and values. The successful candidate will receive training and mentorship for this position.

This position is full-time, permanent, Monday \xe2\x80\x93 Friday, 35 hours/week based out of the Prince Rupert Regional Office (1400 Kootenay Ave.).

What We Offer

• Competitive wages and annual reviews
• Paid vacation and sick leave
• Additional paid time off between Christmas and New Years
• Municipal Pension Plan (MPP)
• Extended health and dental
• Employee Assistance Program (EAP)
• Health & Wellness Program includes $250/year
• Professional Development Program

Responsibilities

• Provide administrative support and assistance to the Property Manager for all aspects of tenancy management and office operations
• Manage reception duties and provide excellent service to tenants, applicants, stakeholders and others
• Update various spreadsheets of data and for tracking purposes
• Prepare various documents including, letters, memos, correspondence and notices
• Assist with emergency response coordination
• Maintain an accurate filing system according to office policy
• Conduct general duties to ensure office is clean and tidy
• Order office supplies as needed upon approval
• Coordinate regional meetings in accordance to M\xe2\x80\x99akola standards
• Other related duties as required from time to time

Qualifications

• Certificate/diploma in a related field
• At least 3 years of administrative experience
• Combination of related education and experience will be considered

Required Skills and Knowledge

• Computer literacy, particularly with MS Office (Word, Excel, and Outlook)
• Experience working in and with the Indigenous community preferred
• Strong interpersonal skills (i.e. tact, respectful interactions and diplomacy)
• Strong planning, time management, and organizational skills
• Enjoys interacting with the public and solving problems
• Exhibits cultural sensitivity and awareness

• Clear and concise communication verbally and in writing

• Confidently handle difficult situations in a positive manner
• Maintain confidentiality on all matters

Other

• First Aid \xe2\x80\x93 Level 1, certification covered by MHS
• Provide clear Criminal Record Check prior to hiring, costs covered by MHS;
• Follow M\xe2\x80\x99akola Housing Society policies and procedures
• Be vaccinated against Covid-19 before start date

At MHS, we have energetic and engaged teams. Each member brings a unique approach and skillset, and together we are committed to delivering high-quality service to our tenants and their communities. We strive to create a welcoming and supportive environment where all team members take personal accountability for their work, have a passion for excellence, and are encouraged to achieve their full potential.

We honour our Indigenous roots as an Indigenous organization and strive to hire and train interested Indigenous people to work in all areas of our organization. We understand that there have been historical events that have affected the identity of Indigenous people.

We accept all self-identifying Indigenous employees including status, non-status, M\xc3\xa9tis, and Inuit peoples pursuant to Section 42 of the BC Human Rights Code. We honour and understand Indigenous cultures and values and do our best to support our employees. If you have any questions regarding this position or applying for the position, please reach out and email us at: humanresources@makola.bc.ca or by phone: 778-402-9260. We want to support all applicants during this process.

Preference will be given to applicants of Indigenous ancestry (please self-identify) as per Section 41 of the BC Human Rights Code.