Job Description

About the Role

Are you a proactive professional with a background in property and office administration? We're on the hunt for a standout Property Administrator / Office Administrator to add value to a growing real estate investment portfolio. If you're keen on making an impact in an environment that values initiative and detail-oriented work, this role could be your next career move.



The Property Administrator / Office Administrator will be a key player in managing day-to-day property portfolio administration. Responsibilities include but are not limited to:
- Tenant Liaison: Serve as the first point of contact for tenant correspondence related to operational and leasing matters.
- Financial Processing: Take charge of coding invoices and preparing purchase orders.
- Contract Management: Administer, review, and monitor various service contracts.
- Data Coordination: Work closely with Property Accountants and Property Managers to maintain data accuracy.
- Tenant Transition: Prepare checklists for tenants\' move-in and move-outs, ensuring all paperwork is complete.
- Budgeting and Billings: Assist in the budget process and handle year-end or new-year billings.
- Lease Management: Abstract leases and onboard tenants in the property management software.
- Insurance Tracking: Keep tabs on insurance certificates of insurance for compliance and expiration.
- Record Keeping: Update and maintain the accuracy of tenant contact lists.
- New Tenant Onboarding: Prepare welcome packages and coordinate onboarding procedures, including vendor and utility transitions.
- General Support: Assist Property Managers and executives with additional tasks as needed.

Qualifications and Requirements
- A minimum of 3 years of experience in a similar role.
- Proficiency in Microsoft Office Suite, especially Word and Excel.
- Familiarity with property management software is a strong asset.
- Strong attention to detail and conscientiousness.
- Excellent time management and organizational skills.
- A customer service orientation.
- Bilingual capabilities in French and English are considered an asset but not a requirement.

Qualifications and Requirements
- A minimum of 3 years of experience in a similar role.
- Proficiency in Microsoft Office Suite, especially Word and Excel.
- Familiarity with property management software is a strong asset.
- Strong attention to detail and conscientiousness.
- Excellent time management and organizational skills.
- A customer service orientation.
- Bilingual capabilities in French and English are considered an asset but not a requirement.

Compensation and Benefits
- Competitive salary.
- Health and dental benefits.
- Opportunity for career growth and development.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Robert Half

Robert Half est la premi\xc3\xa8re et la plus grande firme de solutions de gestion des talents sp\xc3\xa9cialis\xc3\xa9es au monde, qui met en relation des chercheurs d\'emploi hautement qualifi\xc3\xa9s avec des opportunit\xc3\xa9s au sein de grandes entreprises. Nous offrons...

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