Job Description

Office Administrator & AP Coordinator

Location: Downtown Kitchener | In-office | 4 days per week (Monday to Thursday, 9:30 a.m. to 3:30 p.m.)

Reports to: Controller

About Perimeter

Perimeter Development Corporation is a commercial real estate development and property management firm based in downtown Kitchener. We are actively involved in the development, leasing, and operations of all our properties. Each Perimeter property is unique, but all share a common thread: an aesthetic that reflects a deep pride of ownership.

Role Summary

Perimeter Development Corporation is seeking a highly organized and experienced

Office Administrator & Accounts Payable (AP) Coordinator

to join our team on a permanent part-time basis. Reporting to the Controller, this hybrid role combines full-cycle accounts payable responsibilities with day-to-day office administration in a dynamic, collaborative environment.

In the AP function, you will manage invoice processing, approval workflows, account reconciliations, and vendor communications across our commercial real estate portfolio. As Office Administrator, you will act as a key point of contact for internal and external stakeholders, ensuring a professional, welcoming, and efficient office environment.

You bring a proactive attitude, strong organizational skills, and a commitment to delivering timely, high-quality work. Your professional presence, attention to detail, and ability to adapt to changing priorities make you a valuable asset to the broader team.

Key Responsibilities

Accounts Payable Coordination

Receive, review, and process vendor invoices daily, ensuring accurate coding to properties, GL accounts, and cost centres.

Monitor and manage invoice approvals in line with internal controls and delegated authority.

Match invoices to purchase orders and contracts where applicable.

Maintain up-to-date vendor records, respond to AP queries, and resolve discrepancies promptly and professionally.

Review AP entries in Yardi daily, ensuring accuracy and appropriate allocation to property accountants.

Upload utility and telecom invoices for each property into the Yardi system.

Ensure adherence to internal approval procedures, HST treatment, and payment terms.

Assist with preparing charge-back invoices and support monthly and quarterly reporting.

Respond to internal and external audit requests and assist with documentation preparation.

Office Administration

Organize and manage daily office operations and procedures to ensure overall efficiency.

Greet and assist visitors; respond to tenant and other general inquiries by phone, email, and in person in a professional and timely manner.

Oversee the IT and telecom support in collaboration with third-party vendors.

Maintain office and kitchen supply inventories, anticipating needs and placing orders as required.

Ensure all office equipment is maintained and serviced as needed.

Manage incoming and outgoing mail, including sorting, distributing, and preparing couriers.

Maintain accurate vendor information across systems and contacts.

Administrative Support

Manage day-to-day administrative functions, including answering general inquiries via phone, email, and other correspondence.

Provide administrative support to all departments with the preparation of reports, RFPs, leasing proposals, and offers to lease.

Assist with coordinating marketing initiatives, including tenant events, social media, team-building activities, and participation in industry events.

Support employee engagement initiatives, including onboarding and team-building activities.

Qualifications & Skills

Minimum 3 years of experience in accounts payable, preferably in property management, development, and construction

Familiarity with Yardi Voyager

Comfortable working in Excel with the ability to manage and analyze data using basic to intermediate functions (e.g., SUMIF, pivot tables, charts).

Experience with invoice automation tools is an asset

Strong organizational skills with the ability to manage competing deadlines

High attention to detail and a proactive approach to problem solving

Personal Attributes

Strong communication and interpersonal skills

Professional, courteous, and responsive in vendor and team interactions

Ability to work independently and collaboratively across departments

Resourceful and practical in resolving complex or time-sensitive issues

While we thank all applicants, we will only be contacting candidates whose qualifications and experience closely match the requirements of the position.

Please submit resumes to aplaha@perimeterdevelopment.com.

Job Types: Part-time, Permanent

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Schedule:

Monday to Friday
Experience:

Accounting: 3 years (preferred)
Location:

Kitchener, ON N2G 1B9 (preferred)
Work Location: In person