Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.This position\xe2\x80\x99s key area of responsibility is to provide support to the Property Manager in conducting their mandated duties in support of tenant relations and property management functions.WHAT YOU\xe2\x80\x99LL BE DOINGAssist with the rent relief process, providing statements, mailing correspondence etc.Assist with the AR process by providing statements, collection letters, default lettersLeasing of storage spaces.Assist Managers during the budget process and printing of reports.Manage the billing process for fees (Cap-Ex, Leasing, Specialty Leasing).Administration of assignments, transfers and subleasesSupport and monitor manager\xe2\x80\x99s projects and assist in various tasks (scheduling, budgeting, action plan creation, strategic planning for the office, event reservations, team meeting planning, special projects, etc.).Provide support to the Manager, Specialty Leasing by assisting with TOA\xe2\x80\x99s, updating spreadsheets, assisting with reporting and contract administration. Assist with rent collection, insurance certificates and area certificates.Properly manage digital and print documents: filing, archiving, folder structures, etc.Prepare and review various documents.An active participant of the property Health and Safety Committee; works with various parties as it relates to insurance claims.Establish and maintain professional working relationship with tenants, vendors, building security, cleaners, and various contractors to ensure smooth operation of the PropertyAssist Property Manager on tenant relations functions and monthly/quarterly reporting requirementsAssist in maintaining property-specific emergency procedures and make periodic updates to the Tenant HandbookMaintain tenant accounts to ensure that they are properly set up, certificate of insurance is compliant, contacts are maintained, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basisResponsible for the negotiation and administration of the tenant storage leasing programMaintain familiarity of existing tenant exclusives and kiosk restriction zones.Draft and distribute tenant memos.Other duties and responsibilities as assignedWHAT WE\xe2\x80\x99RE LOOKING FORPost-secondary diploma preferable, but a combination of education and work experience with an AR focus will be considered.3-5 years of experience in the commercial real estate industryExcellent proficiency with PC, Microsoft Office programs, specifically with Microsoft Word, Excel and Outlook.Knowledge of real estate accounting software is an assetComfortable working in a fast paced, highly dynamic work environment; exceptional organizational, time management, oral and written communication skillsProven ability to work independently, be flexible, prioritize and deal with multiple tasks; proactively and effectively establish priorities and have a positive attitudeAbility to perform under pressure within tight deadlines.WHAT\xe2\x80\x99S IN IT FOR YOUJoin an industry leader and shape the future of commercial real estateDeep investment in cutting-edge technology to power your workComprehensive and competitive benefits planA supportive, caring and diverse work environment designed for your growth and well-beingLocation:On-site \xe2\x80\x93Vaughan, ONIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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