Job Description

Company Overview:

Diamond International Management is a dynamic and growing property management company specializing in the management of over 1000 residential units and commercial properties across Toronto and Southern Ontario for over 50 years. Our team takes pride in creating a supportive, collaborative work environment where every member contributes to our continued success.

Position Overview

We are seeking a detail-oriented and proactive

Property Administrator

to join our team. This role plays a key part in supporting both

Accounts Receivable (AR)

and

Accounts Payable (AP)

functions while ensuring smooth day-to-day property management operations. The ideal candidate will have hands-on experience with

Yardi software

and a strong background in property administration and accounting processes.

Key Responsibilities

Accounts Receivable (AR)

Prepare, issue, and track tenant ledgers, rent rolls, and related charges through Yardi. Process rent collections, deposits, and follow up on overdue accounts. Reconcile tenant ledgers and resolve payment discrepancies in a timely manner. Generate AR reports and assist management with financial reporting needs.

Accounts Payable (AP)

Review, code, and process vendor invoices in Yardi. Ensure timely payments to vendors and contractors while adhering to company policies. Reconcile monthly statements and resolve discrepancies with suppliers. Assist with expense tracking, reporting, and budget monitoring.

Property Administration

Maintain accurate and organized property files, contracts, and documentation. Assist in coordinating maintenance requests, vendor communications, and service contracts. Review Support property managers with lease administration, renewals, and compliance tracking. Regularly analyze building utilities reports to ensure accuracy, identify discrepancies, and confirm all tenants are enrolled with the necessary service providers to avoid any service interruptions.

Qualifications

2+ years of experience in

property administration

or a related role. Strong working knowledge of

Yardi software

(Accounts Receivable and Accounts Payable modules required). Understanding of accounting principles, with proven AR/AP experience. Excellent organizational, communication, and problem-solving skills. Ability to manage multiple priorities and meet deadlines with attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Preferred Attributes

Experience working in residential or commercial property management. Strong customer service mindset when dealing with tenants and vendors. Team-oriented approach with the ability to work independently.

What We Offer

Competitive compensation package. Opportunities for professional growth within a supportive team. A dynamic and collaborative work environment.
Job Type: Full-time

Benefits:

Casual dress On-site parking Paid time off
Application question(s):

Do you have experience with AR & AP using Yardi software?
Experience:

Property administration: 2 years (required)
Language:

English (required)
Work Location: In person