Job Description

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JOB TITLE: Project Manager, Energy Retrofits
DEPARTMENT: Public Works & Engineering
POSTING NUMBER: 105415
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Temporary 24-months
HOURS OF WORK: 35 hour workweek / shift work / variable hours
LOCATION: Hybrid Model ? when working onsite, you will report to the location of West Tower.
SALARY GRADE: 7
HIRING SALARY RANGE: $109,299.00 - $122,962.00 per annum
MAXIMUM OF SALARY RANGE: $136,624.00 per annum
JOB TYPE: Management and Administration
POSTING DATE: May 17, 2023
CLOSING DATE: June 1, 2023


AREA OF RESPONSIBILITY:


Reporting to the Manager of Facilities Asset / Energy Management & Capital Planning, this position is responsible for providing support with strategic development and overall management of greenhouse gas reduction, energy efficiency and conservation projects and energy retrofits related to all City of Brampton?s building portfolio.


The Project Manager is the primary manager of all phases of an energy retrofit project, with the objective of successful completion on time, and within budget, while maintaining quality and safety, The Project Manager (PM) will be working with City staff and vendor(s) to study processes, performs analysis and generate optimization through modifications, retrofits and other effective strategies.


Key Duties and Responsibilities

• Project Development. Engage with vendors to clarify details and ensure the design and implementation meets City of Brampton?s expectations during the Design and Construction phases. Must have good understanding of energy management principles, construction planning and engineering to review and verify the hard and soft cost budget estimates. Monitor risks and take the appropriate action proactively to minimize the potential negative impact of the risks.
• Project Management. Responsible for all aspects of leading the project from start to finish. Provide expertise and technical/professional knowledge to advise other professionals in the delivery of project services to clients. Prepare and evaluate procurement documents and consultant proposals and make recommendations for Council approval. Work collaboratively with other departments, committees and various advisory groups. Plan, schedule and coordinate all activities related to successful delivery of retrofit project. Provide advice, guidance and technical assistance to internal stakeholders. Coordinate the design and development of project drawings and specifications. Make recommendations in accordance with legislation and Corporate Standards. Ensure a positive working relationship with clients, area municipalities and other Government bodies to ensure a coordinated construction. This oversight during the detailed design continues during construction phase, as well as commissioning phase. Prepare project contracts and use expertise to read and interpret drawings and specifications. Oversee the vendor activities such as review of the site plan approvals, ensuring building/fire codes compliance, and accessibility guidelines are being met with construction techniques. Develops a risk management and action plan, monitor risks; take the appropriate action proactively to minimize potential negative impact of the risks on the project, and report on risk responses. During the Design and Construction phases, PM will engage with engineers / vendor to clarify details and ensure the design and implementation meets customer expectations. During the Construction phase, PM will oversee the vendor?s Construction Manager vis-?-vis the installation equipment. The PM will effectively coordinate all documentation, including all correspondence from engineers, site, contractors, and sub-contractors. PM will prepare detailed and timely status and progress reports on the project and attend meetings to present reports as required to council, and steering committee.
• Project and Human Resources Leadership. Manage project teams including staff, external consultants and contractors to effectively implement deep retrofit measures. Identify tasks and assign responsibilities. Have overall responsibility for schedules and project budget, track progress, provide day-to-day guidance for decision-making, inspect and supervise work. Provide all aspects of supervisory responsibilities including labour relations and mentoring to staff. Ensure the effective and efficient resolution of issues.
• Financial Accountability. Establish preliminary and final budgets for projects. Ensure budget control is in place and monitor expenditures during all phases, including cash flow, payments, purchase orders, invoicing, and collections. Coordinate the procurement process with Purchasing, Legal and project stakeholders. Ensure project delivery within the agreed budget and schedule. Analyze the impact of project deferrals, cost overruns, delays and informs client groups. Recommend measures to ensure the project requirements are addressed accordingly.
• Reporting. Effectively coordinate all documentation, including all correspondence from architects, engineers, building inspectors, contractors and sub-contractors. Prepare detailed and timely status and progress reports on projects, attend meetings to present reports as required, i.e., Council, Committee meetings, various advisory and steering committee meetings. Create and implement a communication strategy for all projects to keep stakeholders informed. Attend public meetings to make presentations and respond to queries about construction projects. Ensure all closeout documents are acceptable. Establish and maintain project information to support management information systems (e.g., cost control sheet, quantity survey data etc.)
• Advises and Recommends. Use own personal expertise and technical/professional knowledge to compose or interpret technical reports, provide recommendations and direction to other professionals in the delivery of project services to clients. Evaluate tender documents, engineering reports and consultant proposals and makes recommendations for Council approval. Work collaboratively with other departments, committees and various advisory groups. Provide advice, guidance and technical assistance for all construction and renovation projects throughout the organization. Ensure a positive working relationship with clients, area municipalities and other Government bodies to ensure coordinated construction.

SELECTION CRITERIA:


EDUCATION:

• University degree in Engineering or Environmental Sciences or an equivalent combination of education and experience in the application of the principles and practices of facility operations and construction.

REQUIRED EXPERIENCE:

• Over 3-5 years of progressive project development and/or implementation experience, in energy efficiency or similar industrial processes including design, engineering and program management, preferably in the public sector
• Strong administrative and budgetary skills involving building capital programs and operating budgets
• Over 5 years of experience managing professional staff, consultants, construction firms and general contractors and leading project teams

OTHER SKILLS AND ASSETS:

• Professional designation of Professional Engineer (P.Eng.), or Project Management Professional (PMP) in Project Management Institute (PMI), or Certified Energy Manager (CEM) with Association of Energy Engineers would be an asset
• Knowledge and application of project management methodology, construction techniques and materials
• Demonstrated knowledge of applicable codes and government legislation including (but not limited to) the Occupational Health and Safety Act and its Regulations, the Construction Lien Act, The National Fire Code, Ontario Building Code, Construction Standards Association, etc.
• Exceptional communication skills both written and oral (English)
• Computer proficiency with MS Office Suite (Word, Excel, PowerPoint) project software
• a valid Ontario Driver?s License Class ?G? and the use of a personal vehicle for site
• Must be able to wear personal protective equipment

** Various tests and/or exams may be administered as part of the selection criteria.


Alternate formats will be provided upon request.


Interview: Our recruitment process may be completed with video conference technology.


As part of the corporation?s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.


If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #105415 by June 1, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.


As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select ?prefer not to answer? as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant?s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.